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Assistant Events Executive (venue)


£26.5k pro rata FTC



Charity / Venue


Job Description

Are you a highly organised event professional who would enjoy working on weddings and corporate events at some of London’s most stunning outdoor locations and venue spaces?

The Company
A charitable organisation who deliver events at some of London’s most beautiful outdoor spaces and venues – they are a social enterprise who offer unique settings for private and corporate events and work to ensure locations are well maintained.

The Role
This is a fantastic FTC opportunity to join a busy events team of 5, managing events from initial inquiry to onsite coordination. The Assistant Events Account Executive will be responsible for the maintain existing client relationships and acquiring new business for the venues…although these spaces really do sell themselves! The team manage up to 300 events per calendar year which are mostly private events (weddings and parties), but also dinners and corporate functions. You will look after incoming requests, managing recces, and bookings to negotiating charges, financial administration and budgets to liaising with venue stakeholders and internal teams to ensure all requirements are met. This is an 12-month fixed term contract ideally starting ASAP.

Your main responsibilities will include:

  • Manage incoming enquiries and ensure diary management is accurate
  • Develop new business initiatives and generate income through venue bookings
  • Host initial site visits, manage client expectations and brief them on the venue’s Terms & Conditions for Hire
  • Co-ordinate and be the lead contact for client requirements on a range of events and liaise with external clients from concept until completion
  • Develop relationships with clients, colleagues, suppliers and internal site managers
  • Create event running sheet and briefing notes to handover to the onsite managers
  • Manage all relevant processes, procedures, H&S

About You

You are an enthusiastic Events professional with ideally with experience working on weddings or at a similar venue. You will be skilled in event operations and logistics, working closely with clients, managing budgets, licensing and health & safety.  I am looking for a creative event planner with strong communication skills. You will need to be flexible and be able to work cohesively in a team, as well as independently without direction to take ownership of your events. A proactive and confident person who is confident to negotiate and liaise with clients and stakeholders.

Key Requirements:

  • Ideally have experience in weddings or in a similar venue
  • Well organised, strong admin skills and ability to prioritise tasks and work to deadlines
  • Strong negotiation and mediation skills
  • Good IT skills including Microsoft Office and social media platforms
  • Flexible to work outside of typical working hours
  • Understand venue h&s, policy and procedure
  • Commercial understanding
  • Excellent communication and team working skills
  • Hold a full UK driving license

This role is working for a really fantastic organisation (in fab offices) – so if you’re looking for a job that makes the most of your excellent event co-ordination and sales skills and your skills match the key requirements listed above please click ‘Apply’ now.