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Is your passion, skill and expertise the delivery of high level and complex event logistics at top level, international events? And are you looking for a new and exciting permanent position? This is a brilliant opportunity for a super-talented international event logistics guru to work at a highly prestigious world-leading research organisation ...

Organisation and Context
This world-leading research organisation provides independent, objective information on military, geopolitical and geo-economic developments globally – and delivers a select number of very high level annual events (c. 500 delegates) – with a high proportion of government and high level attendees. They are seeking to appoint a confident, energetic, and experienced Senior Conference and Events Coordinator to work within their brilliant Conference and Events Department, who can quickly get to grips with a challenging workload and demonstrate their talent at the highest level. 
This exciting position will see you working on the planning, management and execution of high profile, logistically-complex residential overseas conferences. You’ll also organise the delivery of other smaller events (lectures, roundtables,workshps) line managing a Conference and Events Administrator to do this.

You:
You’ll be a high performing individual with a proven track record of working on complex international event logistics – experience dealing with government organisations, delegations etc, and the associated impact of security etc as part of the event infrastructure would be ideal. Excellent organisational skills, database skills and technical proficiency, great attention to detail and the ability to hit the ground running whilst managing multiple projects at any one time.  You must have extensive experience of managing event logistics, operations and delegate management procedures for international conferences and have demonstrable line management experience.

Role:
This is a great role for a true events professional looking to work on prestigious and important international events. You’ll be delivering the complex logistics for some very high profile international events, so will be able to take dealing with varied Government offices, and international delegations, and their specific security and logistical needs in your stride.
Responsibilities:
Planning, administration and execution of logistics for conferences and events as assigned by the Head of Conference and Events:

• Full event management: coordination of all event logistics from conceptualisation   to execution including venue sourcing and management, design and build production, AV and technical coordination, banqueting management, oversight of participation, pre-event and onsite logistics.
• Supplier management: coordination of event suppliers including third-party contract finalisation with hotels, event contractors, interpreters, transcribers, printers, photographers and freight companies.
• Budget management: responsibility for event budgets from draft to reconciliation.
• Team guidance: oversight and coordination of the assigned event team including colleagues in different departments and international offices. Maintenance of the pre-event operational plan and onsite staffing schedule.

Oversight and Management of delegate data coordination and liaison for major international conferences:

• Invitation   preparation: compilation of invitation database including high profile ministerial participants, liaison with senior management, invitation despatch and response monitoring
• Delegate liaison: oversight of all delegate communication prior to an event including necessary travel and accommodation arrangements, preparation of conference website, development of procedures to ensure best practice coordination
• Delegate data systems maintenance: upkeep of delegate CRM and other data systems, setting up event-related reports, monitoring data accuracy and identifying system improvements where necessary
• Team guidance: support Head of Conferences and Events with guiding of the assigned team with responsibility for delegate data coordination and liaison, ensuring best practice planning across the organisation and consistency of data.  

Onsite management of delegate-facing procedures and liaison:

• Finalisation of combined conference data: ensuring all relevant data has been collected and correctly inputted, assigning resource where necessary to achieve this, implementing procedures for onsite data changes.
• Preparation of reports and statistics: collation of all data to ensure necessary event reports and statistics are available as and when required.
• Coordination with Head of Conferences and Events and Conference and Events Manager of delegate registration process: development of new systems to improve registration   processes.

Deputising for the Conference and Events Manager/Head of Conferences and Events with focus on oversight of in-house events where necessary:

• Team Management:  oversight of the coordinators and administrator where the Head of Conferences & Events and the Conference and Events Manager are absent. Support with onsite delegate management and registration team at dialogues and international conferences as assigned by the Head of Conference & Events.
• Oversight of in-house events programme: in conjunction with the Conference and Events Manager, oversight of all in-house events, with management of high-level events, as required. Line management of a Conference and Events Administrator, with responsibility of coordination of in-house event portfolio.

Candidate Requirements:
This role will suit an experienced, confident and calm Event or Event Logistics Manager, (or Conference Manager) with a track record of delivering international conferences, with excellent experience of delegate management, event logistics (travel, transfers, venue, security), and ideally previous exposure to working with Government and other international bodies. Your preference is working on the big event as opposed to a programme of lots of smaller ones.You’ll have some line management experience, and will enjoy working closely with your event team members, and also other more research-based teams within the organisation.  You’re looking to use your skills on an international stage, and would enjoy working on really important international events.

Essential experience/abilities include:

• Excellent international event logistics and experience working on varied large scale complex conference events (across venue, travel, transfers, accommodation, delegate management, supplier management)
• Proven experience of delegate data processes and experience of managing participation at large, high profile conferences
• Experience of international event planning and co-ordination
• Ideally experience working with government and other international bodies
• Understand the nature of high level delegates and delegations, and the associated security, travel and logistics impact on event infrastructure, planning and delivery (experience working with foreign office, local police etc)
• Excellent communication and interpersonal skills, experience of liaising with high profile diverse stakeholder groups and senior management to board level
• Experience of event budgets
• Ability to work on multiple projects concurrently, adhering to strict deadlines
• Ability and willingness to travel internationally
• Culturally aware
• Excellent proficiency in IT (particularly Excel) and databases, ideally Microsoft Dynamics CRM
• Experience of managing a team/line management

This is a great role – and will see you using your excellent personal and professional skills and experience in event logistics on a high visibility international stage – suits someone whose natural habitat and love is working on the big event, rather than a programme of smaller ones.
Looking to interview asap .. click APPLY NOW...

Fabulous opportunity to join the busy marketing team at this friendly and buzzy investment bank, and work across a varied range of marketing and event activities.  Minimum 1-2 years event experience essential, ideally from a fast paced environment, suit an ‘on it’ candidate who would enjoy busy corporate world!

Company & Context:
Based in Liverpool Street, lovely offices, the friendly and happy marketing team support the company in achieving it’s business and cultural goals – this really is a great team to join – they love what they do and love working for their sociable and appreciative team! They are looking for a bright, enthusiastic and ‘on it’ Marketing & Events Assistant to join them - you’ll support the team on external and internal events and other marketing duties including internal communications. You’ll need to bring 1-2 years Events/Marketing experience, be a really smart and able cookie, and suited to enjoy the pace and expectations of an a busy corporate environment. 

Role:
Busy and varied role across both event and marketing activities – supporting the Marketing & Events Executive and the Head of Marketing – they run a varied programme of client events, social events, and events in support of their charity partner.  As well as working on varied tasks in support of the team, you’ll also have ownership of smaller client events, and of the company’s charity programme.  Specific responsibilities include:

Events programme:

• Assisting with the planning and execution of the external events programme including: conferences, forums, breakfasts, dinners and lunches – a mix of in-person, virtual and hybrid events
• Sole ownership of smaller events (Client panel sessions etc)
• Admin support with internal events including charity partnership and social events
• Event logistics co-ordination, CRM system: Update attendee lists/schedules, assist with event packs, presentations, other event literature
• Ownership of their employee volunteer charity day programme.

Marketing support:

• Preparing marketing documents and communications
• CRM system: Email templates
• Maintaining the intranet – manage internal communications including intranet updates and screen content.
• Ad hoc updates to the website
• Illustrator work for social media updates, email campaigns etc
• Illustrator and InDesign skills are required

You:
We are looking for an individual with events and marketing experience, with excellent admin skills, who is a team player, has strong attention to detail and is happy to get involved in the variety of tasks that come with the role.  We are looking for someone who would enjoy working in busy corporate environment, is a hard worker, excellent admin and communication skills, excellent attention to detail. Able to support your team, and with the confidence and ability to manage your own smaller events, and deal confidently and well with varied internal team members, and external clients.  We are looking for bit of star! The successful candidate will have the following skill set:

• Experience in events, admin and marketing  - minimum proven experience 1 year in events/marketing – proven experience of working on varied event and marketing tasks, ideally for a corporate audience
• Excellent written and communication skills
• Excellent telephone manner, high level of interpersonal skills
• Teamplayer, and ability to work under pressure, good to work with, proactive,
• Highly organised and able to multi-task
• High level of attention to detail
• Degree: 2:1 desirable
• CRM database knowledge (ideally Singletrack / Salesforce) highly beneficial
• Experience within financial services beneficial
• Understanding of photoshop, illustrator and InDesign skills (ideally)
• Able to successfully build & maintain relationships internally and externally (essential)

Click APPLY now! This is a great role – it is in a really good company, excellent benefits (30 days holiday!), a really dedicated but fun team who really enjoy working there and with their wider team members – it would suit someone who can show a solid 1-2 years evidence of event and marketing delivery experience, with excellent communication skills, and who would enjoy working on varied tasks, in a busy and buzzy atmosphere... looking to interview ASAP – so APPLY NOW if this sounds like you and the role and company you want to be in! 

Brilliant opportunity to take line management responsibilities in the busy and lively private events team at one of London’s most impressive and historical venues, hosting a colourful range of events for a prestigious and varied client list. 

THE ORGANISATION
Unique and highly prestigious iconic London historic venue - Grade 1 – they have a busy programme of events which enjoy the glorious settings offered by their various rooms/spaces – hosting lunches and dinners, awards events, galas, commemorative, special visits and high profile corporate and charity events. This role is in the private (commercial) events team – and takes a lead role managing the team, ensuring excellent operational delivery and client service levels - liaising closely with prestigious corporate clients, major public bodies and charities. You’ll also have the opportunity to work on special ceremonial events that the venue hosts.

THE ROLE
Reporting into and supported by the Private Events Manager, you’ll take a key role overseeing the team and operations as they deliver a busy and prestigious event calendar for their clients – you’ll line manage the 3 Event Co-ordinators in your team, as well as taking a key role in mentoring and developing the Events Apprentice. You’ll have responsibility for overseeing operations, developing excellent relationships with internal and external suppliers. You'll also deputise for the Private Events Manager as needed. Key Responsibilities include:

• Oversee and manage 3 Event Co-ordinators and mentor and develop Events Apprentice
• Ensure the operational event management of varied events for clients, both internal and external – including – lunches, dinners, awards, charity fundraisers, corporate events –  (no conferences!) is exemplary
• Ensure focus on excellent customer service from initial enquiry to delivery
• Provide detailed advice and guidance about the services, spaces and facilities the venue can offer – work closely with clients to plan events/use of space etc
• Overseeing operations - maintain key relationships with service and operational teams, facilities, security etc
• Ensure delivery of commercial events is in line with the expectations and highly prestigious and heritage nature of this iconic venue/organisation.

THE CANDIDATE
You’ll be an experienced Event Manager /  Senior Event Co-ordinator, with an excellent track record within corporate events with a high focus on hospitality and special events (eg dinners, awards, special functions etc). Ideally you’ll have venue-side experience, and if you have worked in special/heritage venues that would be great.  You’ll have excellent event ops experience, and used to developing relationships with and briefing varied suppliers, both internal facilities teams and external event suppliers. You’ll be well experienced in liaising with clients, ensuring you fully understand their event requirements, and working to ensure their exemplary delivery both pre-event and on-site.  This is a prestigious organisation and you will therefore be working on some very high profile events - so you’ll love achieving the highest possible quality levels of event execution, with the necessary exacting level of attention to detail.  You’ll have excellent communication skills to deal with a wide range of people, supported by your very high levels of customer service, maturity and great attention to detail.  Strengths as a team player, team lead, excellent interpersonal skills. Above all you’ll have a passion for events that shines through everything that you do.
Key requirements: 

• Depth and breadth of event delivery experience within a corporate, association or historical venue, or similar professional environment, ideally including dinners, banquets, awards, receptions, special events – with a high level of quality and attention to detail
• Line management/resource planning/delegation skills and experience – able to manage a team of event co-ordinators delivering a busy calendar of varied events
• Excellent event operations and logistics experience and strengths
• Varied supplier liaison experience (internal and external) across all aspects of event hospitality, including catering, operations, entertainment, florists etc
• Excellent communication skills, with excellent standard of English, both written and oral
• Excellent attention to detail and highly developed customer focus
• Experience of undertaking budgetary control and managing financial systems
• Smart professional appearance as this role includes working at formal and high profile events
• Confident, able to cope well and calmly under pressure, tactful and discrete

This is a fabulous opportunity to work at a most awe-inspiring venue – overseeing a brilliant and lively team, and with some amazing clients on some very special and varied events - an exciting opportunity to utilise your proven event co-ordination experience and excellent interpersonal skills to deliver some very special and extremely high profile events.  And all in a beautiful heritage setting!

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the “APPLY” button now!

Rare and very exciting opportunity for a senior level corporate events professional to take your drive, ambition and proven exceptional leadership skills to this leading legal corporate, looking for a new Global Team Lead for their talented events team, at an exciting time of refocus in their strategic event marketing aims.

Organisation:
Leading international legal practice with a truly global presence, they operate at the forefront of their industry, with a reputation for delivering excellence in all that they do. Marked out with a culture that is forward and externally looking, where difference is positively valued, in every sense one global team – supportive and collaborative, but also ambitious and driven, who pride themselves in providing a setting in which their people can thrive.

Role:
This is a key senior manager level role within the Marketing & Communications team, reporting to the Chief Marketing & Communications Officer, and working closely with the Business Development team. Events are an acknowledged key part of delivering the company’s strategic aims - a mix of internal and external events. Internal events include off-sites of varied sizes, and a significant 4 day international partner conference, and play a key role in developing and maintaining their unique culture, and are delivered at an exceptional level.  Now marks a time where they are looking to refocus their events strategy more on outward facing events, and marking themselves out as leaders in the content, format, reach and client experience of these. As such it is a very exciting time to join.  You will lead, mentor and manage team of 8 Event specialists locally, and additional team members (7) based at various global offices, and take the lead at senior level in ensuring the event strategy is fully aligned, supportive and effective in delivering on the organisations wider strategic goals. Key responsibilities include:

• Work alongside the Chief Marketing Officer and the Global Head of Content to develop a market-leading events strategy, offering inspiration on themes, formats and creative execution to position as leader in their field
• Lead and support on creating a culture of continual improvement, creative and problem-solving, constantly scanning the events landscape for leading edge practices and technologies
• Maintain active membership in significant industry organisations and develop relationships at a senior level
• Internal Events – lead on the execution of manor Global Partner’s conference, brief, on-site delivery to pos-event reconciliation
• External Events – drive the refocus in developing and delivering an industry leading programme of business to business events, where client experience garners exceptional feedback
• Manage the events team, ensuring all members are motivated and delivering best-in class outputs – team of 8 locally (London) and additional c. 8 globally based
• Act as internal consultant to global marketing and communications colleagues across the company
• Attend and participate in local and global marketing meetings to communicate events strategic direction, building collaborative relationships with senior counterparts across the business
• Own the event marketing budget and calendar of events, providing quantitative and qualitative reports to senior management as required

You:
We are looking for an exceptional experienced event marketing professional, a Head of Events / Events Team Lead, who has the credentials, vision and drive to match the brief.  You’ll have significant experience working within a corporate (ideally cross-global) organisation, leading event delivery, event strategy and event teams – you’ll have your finger on the pulse and be externally focussed, someone who can inspire your team, and influence and impress internal stakeholders. Specifically we are looking for someone who has:

• Proven experience (min 6-8 years at a senior level) in all areas of event marketing including delivery of large scale global events
• Substantial relevant industry experience, ideally in-house, for a cross-border professional services firm or with a client focused corporate agency
• Experience across both internal and external facing events – including a strong track record of successfully marketing events to a business audience
• Experience across the full range of corporate events, and with an eye to the future in terms of design, format, content and innovation
• Experience and talented in selling concepts and presenting to senior stakeholders
• Significant team leadership and management experience – ideally of a diverse global team – with a track record of developing the careers of your team at all levels
• Finger on pulse of event technologies, suppliers, innovations – external ambassador for the event offering/professionalism
• Outstanding communication skills, both written and oral, excellent interpersonal and influencing skills
• Ability to inspire a team to deliver outstanding results, including by changing behaviour

This is a rare senior level events opening in terms of the scope and opportunity that it offers  – and would suit a senior level event professional with exceptional and impressive credentials looking to take their skills to an exciting new opportunity with a very talented team.  Click APPLY now ....