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Wedding & Functions Co-ordinator         Venue & Parks (Dry hire)


£31k + excellent benefits



Corporate/In-house / Other / Venue


Job Description

Are you a hands-on Events Co-ordinator who loves the nuts and bolts of the behind-the-scenes event operations for Weddings and Special Functions?

Organisation & Context
You’ll be joining the events team that work across the varied indoor and outdoor venues and spaces within this London Borough. The Events Team are a very busy, creative, tight knit group of vibrant professionals who are looking for someone to join the team who pride themselves on being the "yes" people and going the extra mile for their clients. Alongside their busy Civic Suite, their  fabulous choice of spaces clients can use includes a historic Gallery, Bandstand, and Park areas.

As one of two Wedding & Functions Co-ordinators in this busy Events Team you will be the main venue/site contact for Clients wanting to use the facilities for their Wedding/Private Function. From initial show round, to providing venue hire quotes, and supporting all the additional ‘dry hire’ requirements, giving guidance on supplier contacts etc., and ensuring the overall smooth delivery of their special day. You’ll be the main contact responsible for the venue’s day to day operational management of weddings and private events taking place in/at one of their varied spaces – able to advise both clients and suppliers on itineraries, access, etc. This role will also require you to be there on the day/evening to ensure the venue hosts a brilliantly executed Special Day for your clients.
Your role will be hands on and varied, and include:

  • Carrying out client show rounds, providing information about the availability of venues, quotes, and preferred external suppliers (across catering, dressing, floristry etc)
  • Updating booking system with all enquiries, ensuring all event paperwork per event is complete and compliant with the requirements of the Event Policy, H&S, Licencing etc
  • Liaise with all venue suppliers, including furniture, marques, décor, seeking quotes for goods and services and raising purchase orders as required
  • Booking and managing casual staff to assist onsite and making sure they are fully briefed on the client’s requirements
  • Provide venue/site briefing information re access, power etc to Suppliers, and main on-site supplier contact, and attending events to provide onsite support and ensuring successful operational delivery
  • Assisting with the physical set up and dismantling of events, including the management of contractors and suppliers
  • Liaising closely with the Events Team and other park-based services to ensure that the wider Events/activity programme is coordinated properly

You’ll be a dedicated events professionals, and have a real passion for surpassing client expectations. We are looking for someone who has previous wedding and venue management experience and is passionate about supporting clients to make sure their event runs smoothly. Someone who understands the production nuts and bolts,  is very hands on, willing to get stuck in whenever necessary. Able to liaise with clients and suppliers alike - detail orientated, highly organised and great at thinking on their feet. Specifically we are looking for someone with:

  • Previous wedding operations/management and venue/site management experience, including supplier and contractor (staffing, furniture, catering) booking, briefing and management
  • Excellent written skills  with a high level of confidence speaking to both clients and suppliers
  • Strong organisational skills, with the ability to effectively manage multiple tasks/projects against tight deadlines
  • Friendly and competent at building rapport with a positive, can-do, go-getter attitude
  • Ability to work autonomously under the direction from senior team members
  • Confident driver with clean driving licence
  • Competence using a range of office software, including outlook, excel and databases
  • Able to work flexible hours when required including weekends, early mornings and late nights in line with events (time of in lieu given)

The role comes with an excellent benefits package, and is a really great hands-on events role working to ensure the venue/space provides a fantastic backdrop to your clients special day. If you are a Wedding Production geek, who loves seeing the day run brilliantly and can hit the ground running to take ownership of your own clients and events  – then click APPLY now – looking for you to join ASAP!