Job Description

Prestigious International Association (legal sector) are looking for a confident and highly organised  Event Manger to deliver their programme of international face2face events – excellent opportunity!

THE ORGANISATION
Our client is a leading global network of law firms, who, via the Organisation, collaborate across global borders. With 11,000 lawyers and 90 member firms throughout the world, leaders in their fields of expertise and/or jurisdiction they benefit from the organisation’s varied events programme to support them and their inter-relationship building, with a regular international Annual Conference and Regional (EMEA, Asia-Pacific, Americas) member Conferences. Also other network events (receptions, cocktails, dinners) at ad hoc legal sector events globally, and some virtual seminar events (c. 10 p/a).

THE ROLE
As the sole Event delivery expert but working with the wider team you’ll have the main responsibility for the pre-event planning and event logistics management for delivering the annual programme of global events – a mix of Conferences (Annual Conference (2 days, 200pax), and Global Regional Conferences (1-2 days, 30-100pax), an overseas programme for junior lawyers (1 week, Thailand), and numerous dinners/receptions/cocktail events through the year at larger legal sector events.  Also some webinars.  You’ll be responsible for full end-to-end event management, including stakeholder co-ordination, all event logistics, and attendance on-site, and the role will incorporate international travel for events. You'll have lots of contact with members so we are looking for a confident candidate with excellent interpersonal skills who would enjoy building relationshiops with global members. Key Responsibilities include:

• Event Management for face-to-face events internationally – end to end co-ordination of all event logistics, delegate registration, venue liaison, supplier management, event collateral coordination, speaker liaison, event administration, post event reconciliation and analysis
• Co-ordination and management of online events (zoom)
• Project mange end to end delivery of events and organise regular communication with all involved parties including the host firm, conference committee, regional committees, to ensure the event planning timeline runs to schedule
• Manage registrations etc
• Assist production of event materials including programme agendas, delegate lists, all materials in conjunction with the Head of Marketing

THE CANDIDATE
You’ll have proven experience of delivering conferences and events, ideally internationally with excellent organisational and communication skills.  Attention to detail is really key – the events are for a professional, and sociable, legal audience who have expectations for both the business and social aspects of the event being really well delivered.  You’ll be comfortable working in a small team, and not precious about doing the nitty-gritty admin required as well as the bigger tasks of event management.  Good interpersonal and communication skills are a must, comfortable dealing with senior level executives, and previous exposure to an association and/or the legal sector is advantageous. 

Key requirements:

• Solid conference and event management experience, demonstrable experience of delivering a varied range of events, excellent event logistics and co-ordination skills (minimum 3 years) in a corporate, association, professional membership or similar environment
• International event experience is ideal (but not essential)
• Confident in dealing with professional members/stakeholders, and excellent communication skills, both written and verbalSolid experience of delegate management, speaker liaison, venue and supplier con-ordination and on-site management
• Experience in Zoom webinar and meetings platform ideal
• Any other language capabilities would be highly regarded
• Good writing skills, and great attention to detail
• Cultural awareness, team player, proactive, personable, able to work independently and as part of a team
• Previous exposure to the legal environment and/or corporate or membership organisations desirable but not essential
• Willingness to travel internationally for events

This is a really great role giving you a real variety of events to work on, and really build relationships with members and stakeholders.  The role will bring global travel, and working for a prestigious and highly regarded network within the legal sector.  Great opportunity!

If your experience and ambitions match the key requirements and responsibilities as listed above, please reflect these in your CV and click “APPLY” now!