An exciting 6 month Event Coordinator contract working for a leading organisation for sustainability & climate change on the event coordination, travel & hotel logistics and on-site delivery of two high profile international events!
This is a 6 month contract (running up until the end of March 2018) working out of the central London office of this global charitable organisation.
Working within the Events Team you will be supporting on the planning and delivery of two global business events for high profile political figures, government officials and key partners & stakeholders from the sustainability & climate change sectors.
This is a mixed role of 50% event logistics and 50% travel organisation & developing travel policies at a coordinator level. Your main responsibilities will cover conference & event planning, event coordination, logistics, admin & reporting as well as booking business travel (working with a travel agent) for small groups and for individual business travel and setting up /developing basic travel policies and documentation. There will also be lots of liaison with Mayoral and government offices in most of the major cities across the globe and this contract position will include a fair bit of overseas travel working on-site at events.
You’ll be a detailed and proactive Event Coordinator with a minimum of 2 years relevant experience of working within a not-for-profit environment on international B2B conferences, summits, meetings, awards, dinners and social events.
You must have good basic all-round event skills including event planning & logistics, group and/or individual business travel organisation (flights, transfers & ground transportation), hotels bookings, delegate registration, VIP & speaker liaison, preparing briefing notes & information packs, on-site event support, supplier liaison (F&B, AV, translators etc..), event administration and reporting and experience of working with leading political figures, government officials, board level stakeholders and professionals eminent in their field would be hugely advantageous.
From a personality and work ethic point of view you’ll need to be confident, motivated and out-going but this must be off-set by a considerable amount of tact and diplomacy with sufficient awareness and sensitivity to protocol and the ways and nuances of liaising with government officials/political leaders. You’ll also need to be proactive, hands-on and happy to help wherever and whenever needed and have a high level of accuracy and superb organisational skills.
NB: Candidates should be able to start a new role within the next 1-2 week and be willing to travel overseas on a fairly regular basis for site visits and for on-site event set-up and delivery.
If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click “Apply” now.