Office Manager/PA - (French-English Speaker)

Job Description

A fabulous role for a bright, enthusiastic and organised PA/Office Manager wanting to join a vibrant, French speaking London events agency!

The Company
Small, friendly and upbeat London-based agency provides Destination Management and Special Event Services for international incentive and corporate meetings in London and the UK, for a range of exciting French clients, from L’Oreal, to Audi, BNP and La Poste.  They offer a full end to end service providing bespoke event solutions for groups from 10 to 1,500, with a fabulous client list which includes some great brands from beauty, to finance to automotive.

The Role
A diverse role supporting this fast-paced team with daily office management, marketing and community management, and bookkeeping. As the Office Manager, you will assist with all administration, travel and logistics, and finance needs as required. You will need to have a good understanding of bookkeeping software and P&L spreadsheets. You'll work closely with the GM ensuring the office runs smoothly, and supporting them across general business administration, and taking ownership of ad hoc company projects as required.  I am looking for someone who loves supporting a team, and loves being one step ahead, making sure everything is running smoothly behind the scenes, to ensure the team are able to perform brilliantly across all their busy event projects.

Your main responsibilities will include:

  • Bookkeeping duties using software Xero and payroll support
  • Liaise with accountants to organise payments, receipts and reconciliations – manage supplier payments on event projects
  • Support the General Manager across all areas to ensure the smooth running of the business, and take ownership of ad hoc business projects as required
  • Office administration including answering the phone, IT, post, suppliers and offer logistical support on all travel, bookings and client requests
  • Develop and maintain office administrative systems
  • Diary management, prepare documents, supplier appointments and showrounds
  • Maintain and update company database of clients and suppliers
  • Research new venues, activities and suppliers to present to the team

About You
You will be a motivated self-starter who can remain calm in a busy environment. You will need to be a fluent French speaker with excellent admin skills and experience working extensively on excel (P&L statements) and ideally have previous experience using bookkeeping software (although you could be trained on this).  Great admin, communication and co-ordination skills. A team player who is flexible and willing to jump in and support the team and General Manager as needed – who really enjoys being one step ahead, who is a ‘safe pair of hands’ and has an excellent eye for detail!  

Key Requirements:

  • Fluent in both written and spoken French and English
  • Minimum 2-3 years’ work experience ideally in an Office Management / PA role or similar
  • Some bookkeeping and/or finance/budget experience
  • Excellent admin and co-ordination skills
  • Strong communication and writing skills
  • Strong IT skills to provide support to the team
  • A confident team player you loves making sure that everything runs smoothly behind the scenes – pro-active, outgoing who loves doing a great job!

If you want to join a fun and energetic team and your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click “Apply” now.