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Events Co-ordinator – (In-house/Corporate)

E221511/jm/b

£26-32k DOE + bonus

LONDON

Events

Agency / Commercial/Publishing / Corporate/In-house

Permanent

Job Description

Highly organized, proactive Events Co-ordinator wanted to join the marketing team of this international corporate - to work across a really varied programme of external and internal events.  Excellent inhouse role, suit real team player.

Organisation:
Market leader in their sector, this international company offer their global clients consultancy, insight, research data, guidance and bespoke technology within a specialist area of HR – offering their clients a fully integrated suite of services backed by dedicated support from their in-house client service teams in London, Hong Kong, New York and Sydney. They are a really friendly, and approachable team, with c. 100 in their London office across client management and research. The events team play a key role in developing and delivering a varied programme of client, industry and internal events sitting at the heart of all they do.

Role
Due to continued success this is a new role in the Events team, and as Events Co-ordinator you’ll be working closely with and in support of the Events Manager, within the wider Marketing team, and working across their varied events programme, a mix of client, external and internal events – this includes their presence at sector industry events and exhibitions to their annual conferennce, client hospitality/information forums and briefings, kick off meetings, internal events (eg xmas party) and webinars. Your role will cover all aspects of event co-ordination, including delegate registration, venue liaison, marketing collateral production, speaker and team liaison and briefings etc, and would be across f2f and virtual. Events are global, but you would only attend UK events, though  designing and setting up overseas events and briefing local offices. Responsibilities include:

  • Events
    • Venue research, contract negotiation, logistical co-ordination (including set up, catering, AV requirements etc)
    • Managing the full delegate registration process and delegate/client liaison 
    • Preparing course/event documentation and marterials
    • On-site management of in-house events, and assisting on London events on-site
    • Preparing briefing sheets for colleagues and delivering handovers for colleagues running events externally/abroad
  • Webinars
    • Support EM to co-ordinate and produce webinars programme - manage speakers and Q&A
  • External/industry events
    • Manage logistics etc for participation at industry events eg  stand set up, materials etc, venue liaison for client receptions etc
  • Other
    • Support email marketing campaigns, manage mailing lists etc, support with event website
    • Support EM on Christmas party
    • Communication and liaison with internal teams and individuals relating to development and delivery of event activities

You:
You’ll have excellent communication, admin and co-ordination skills, and are a proven team player.  Conscientious and someone who has a natural pride in high standards of delivery, you’ll have had previous experience in an events role, ideally with experience of varied logistical tasks including delegate registration/management, venue liaison etc… Alongside experience of events from start to finish (ideally including client briefings, internal events, exhibition stands, client events (mix of hospitality and information) you’ll ideally have wider marketing experience or interest in how events sit within wider company context and objectives

  • Previous experience co-ordinating events end to end - minimum 2 years
  • Experience of delegate management, dealing with varied delegate queries etc
  • Experience of co-ordinating event logistics, suppliers etc 
  • Excellent communication skills 
  • Experience of interacting with clients/customers and suppliers (excellent client service and stakeholder management)
  • Venue research/booking,
  • Able to manage own workload, enjoys ownership, pro-active, strong pride in delivering to high standards
  • Excellent communicator, good at keep all relevant internal parties involved and updated, conscientious, enjoy working in a team environment

Lovely team – successful global company - great role!  – if you tick the boxes with your proven event co-ordination experience and excellent communication skills, … “APPLY” now –