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Excellent opportunity for a logistically-focussed Event Manager (or Senior Event Co-ordinator/Exec) to join this leading Canary Wharf based Professional Body and deliver a range of business events for top corporate audiences within the legal and financial sectors.

THE COMPANY
Very well respected Professional Association, based in the commercial hub of Canary Wharf, providing a varied calendar of events, seminars and training events (20-800 pax) for leading Banks and Law Firms. The Association is a highly regarded body in it’s field, and it’s busy event programme is known for its quality and brilliant organisation!

THE ROLE
Working in a team of three Event Managers you’ll be responsible for full end to end event management of your own set of varied events, ranging from webinars & seminars, conferences to training events. You'll have your own set of events (c.25 each year), and work as a team on the larger annual conference events. Events are for an international audience - typical events range from a seminar 90 people (Prague), a week-long series of training events (UK), to an early evening London based seminar plus networking for 150. The team handle over 90 events and webinars each year, and the calendar is growing, so this role will suit someone who loves the pace of a busy corporate business environment. They also deliver a large annual flagship event, which they work as a full team to deliver. As Event Manager you’re responsible for all aspects of your events – all event logistics, speaker liaison, delegate management, and on-the-day delivery (virtual or on-site). It’s a busy role, involving working on more than one event at a time, so enjoying multi-tasking and staying calm under pressure are key requisites!

THE CANDIDATE
This will suit a Event Manager who loves working on multiple events, is super efficient and enjoys working on events for a corporate audience. You’ll ideally have a corporate events background, and are used to delivering smart business events for a senior level corporate delegate base. Ideally you have experience working for a financial services or professional services organisation, and love working in a busy environment. You have excellent event co-ordination and communication skills, and a proven track record of delivering your own events, ideally including seminars, webinars and conferences, both virtual and f2f. You’ll be used to working on a number of events at any one time, and enjoy the plate spinning that involves, managing busy delegate communications flow, and being ‘on the ball’. (A financial roadshow background would work well for this role). You’re confident dealing with senior level speakers and business delegates. Excellent communication skills are key (written and verbal), as are excellent interpersonal and relationship building skills. 
Key Responsibilities:

• Day to day management of all logistical requirements of your events (webinars, seminars, conferences, training events)
• Speaker communication, manage presentations, manage delegate materials
• Manage registration process and answering delegate queries
• Supplier selection, liaison and management, including venues, AV and catering
• End to end delivery of virtual events and face2face (venue find and management/ manage event on-site)
• Post event reporting, including invoicing
• Budget management

Key requirements in the ideal candidate:

• Track record of delivering business/corporate events (seminars, webinars, conferences, training events)
• Experience working in a corporate environment would work well for this role (financial  corporate or large legal firm particularly useful)
• Experience working on multiple events at one time in a pacey environment (eg  working on financial roadshows) all highly desirable
• Experience of across all areas of event logistics, managing external suppliers and venues, and good negotiation skills
• Virtual event experience as well as face2face
• Delegate management experience, experience senior level Speakers and attendees
• Budget Management experience
• Excellent communicator, good interpersonal skills, relationship builder
• Good IT skills, experience of using delegate database
• Confident, with excellent interpersonal skills
• Strong multi-tasker, able to priortise
• Excellent attention to detail with an organised and methodical approach
• German is useful, not essential

This is an excellent opportunity to be part of a small friendly team, and work on a busy programme of events, within a high level corporate environment for a highly respected professional body.  

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the “APPLY” button NOW!

Leading global professional body - looking for a confident and super organised Event Manager, ideally with membership body experience to join their friendly and expert team and work on varied international events - excellent benefits package, hybrid working and lots of varied events and stakeholder contact!

COMPANY
This leading Professional Body has global offices, and an extensive international membership of professionals, scientists, academics and policy makers (over 90k worldwide). They are a not-for-profit organisation and provide their members with a busy and varied event programme - the emphasis is on face-to-face events, designed to both support their professional and technical competencies, as well as provide great opportunities for peer networking through their programmes and varied events and exhibitions. Their events team produce a varied global event and networking programme - conferences, seminars, events and exhibitions - throughout the world, for both their member and public benefit. Based in central London alongside a great role this opportunity brings a great benefits package including private healthcare and the opportunity to work a compressed working week.

ROLE
As Event Manager you'll be joining a team of Event Managers and Event Co-ordinators - you'll be planning and delivering a portfolio of events (conferences, exhibitions, workshops, seminars and social events) - full end to end management -  liaising with contractors, hotels and exhibition centres.  Alongside the event logistical elements, we are looking for someone strong on communication, and used to dealing with Committees as a key part of the event process - you'll be working closely with the key stakeholders, and also authors, speakers and exhibitors.Your role will be well rounded, and focussed on superlative event delivery, and being the key conduit for Committee communication and co-ordination - so excellent stakeholder communication and management skills, alongside your brilliant event management skills.
Your role will include:

• End to end event management (international events – from conferences to seminars and technical workshops) – virtual and face to face
• Extensive liaison with committees & other stakeholder groups to ensure event objectives set and delivered on
• Exhibition coordination & exhibitor liaison (when aligned exhibition)
• Coordination of marketing, publicity & print production
• Sponsorship support & sponsor liaison
• Site visits & production schedules, on-site logistics including AV, F&B etc..
• Speaker logistics & speaker coordination
• Organising social events
• Budgeting and financial management
• International travel for meetings and events 

CANDIDATE
We're looking for a really good Event Manager (or Senior Event Co-ordinator ready to take a step up) - who loves the wider project management as well as the nitty gritty of event logistics. We're looking for someon who is able to lead from the front, ideally with experience working in a membership body, used to dealing with commitees and stakeholders, as well as having excellent event management skills.  You’ll have proven  extensive UK & European (and EMEA would be great!) b2b events experience, across varied event formats (conference, seminars, exhibitions), ideally gained from working for an association or professional body. Excellent organisation, event logistics, communication and analysis skills are a must – alongside strong speaker management experience and experience working extensively with steering groups or committees. From a personality and work ethic point of view, you’ll be a real “people-person” who is a confident, enthusiastic, meticulously detailed and very project-oriented events professional. You’ll be someone who will relish working on a busy portfolio of international events and exhibitions, and are able to be self motivated with excellent levels of service delivery and communication skills.  (Oil/Gas sector experience/knowledge is useful but not crucial).  Specific skills experience include:

• Extensive experience of end-to-end planning of conferences/exhibitions and workshops/seminars etc, ideally internationally
• Ideally from a Membership Body/Association background - with experience of managing committees or large senior or technical groups, dealing with varied speakers and stakeholders, managing, communicating with and attending committee meetings - keeping events and teams on track
• Excellent planning and organisation skills, able to work on multiple projects simultaneously and meet constant deadlines
• Understanding/experience of event sponsorship, event publicity and marketing
• Agile across big picture planning and detail orientated
• Ability to travel overseas for meetings, recces and on-site manage of meetings 
• Experience of working on virtual event platforms and applications (desirable: Zoom, Swapcard, Mural, StreamYard, Vimeo)
   

If you’re an experienced Event Manager or Senior Co-ordinator and have been waiting for the right time to move, and like to lead from the front, then then this is the perfect time and role for you to take your career to the next stage in 2022!  

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click “Apply” now.

Want to take your events experience to a really exciting and well known organisation? This highly regarded Body in the TV/Broadcast sector is looking for a new recruit! You need to have great admin skills, some existing event experience, and be keen to take the next step in your events career. As Event Co-ordinator at this prestigious Organisation as well as working closely with the Head of Events on larger events and awards ceremonies, you’ll be given your own set of events to run too! 

Organisation
This well-known Body (with Royal patronage) sits at the heart of the broadcast industry - championing it's professionals, celebrating it's achievements and supporting, informing and connecting with the new generation entering the sector.The events team deliver a really varied range of events in support of their aims, from televised awards events celebrating achievements in their field, to screenings, thought leadership conferences and events, a Graduate Fair, dinners, receptions, seminars & lectures, roundtables ... and everything in between. They also run an annual programme of Masterclass events (webinars and f2f) aimed specifically at the younger generation looking to make their careers in broadcast.

Role & Context
You’ll be joining a really friendly and supportive team of Head of Events and Event Manager. The role has two strands to it - you will work as direct support to the Head of Events, and support her across the logistics and event admin for all her varied events and awards programmes, from managing award submissions, to guest registration, venue and supplier liaison to printing name places etc on the day. You will also be given your own set of events (the programme of webinars and f2f events aimed at the new generation entering or looking to enter the sector). You'll be working closely with leading professionals in the broadcast industry as they define the content and style of the events programme, so excellent communication skills are key, as well as the confidence to deal with a wide range of people, as contributors, suppliers and the internal team. 

• Provide event admin support (delegate management, speaker liaison, awards programme co-ordination etc) communication and management working closely with the Head of Events on a range of events and sector award programmes
• Produce marketing materials and communications materials
• Event co-ordination -  technical arrangements, running orders, delegate information sheets, issue invitations to VIPs, budget management
• Co-ordinate seminars and events as part of the Masterclass series of events, be the main co-ordinator and liaison point for the commissioning committee etc
• Work pre-event and on-site for a range of events – from Awards, Gala Dinners, Conferences, Screenings, Receptions, Seminars, Recruitment Fair

You
This is a brilliant role, and would suit someone looking for a fully immersive 2nd jobber events role, happy to do all the event admin nitty gritty, as well as take ownership where needed, and to work in a really great team, where you will learn tonnes. In exchange we are looking for someone who is hard working, flexible, has excellent admin skills, great communication skills, and ideally min 1 year event assisting or event co-ordination experience. Bright, flexible and looking to get your teeth into a busy and varied role ... although the role sits at the heart of the TV & Broadcast world we are definitely not looking for a diva! Specifically we are looking for someone who has:

• Some existing events co-ordination or events admin experience – ideally min 1 year
• Really good IT skills, across Word, Excel etc
• Super organised – efficient and with excellent attention to detail
• A real ‘do-er’ – proactive, flexible, keen, a real team player
• Excellent communication skills - great to work with
• Confident to take a project and run with it, as well as able to do all the event nitty gritty
• Confident to deal with varied stakeholders and committee members, to keep projects and deliverables on track
• Excellent communication skills, diplomatic, a good sense of humour, comfortable dealing with people at all levels, stakeholders, suppliers and Patrons alike.

This is a super role in a super team!  If you are looking for a busy and buzzy role which sees you working on some brilliant events, and learning from the best – and have great organisational, communication and admin skills -  do click APPLY now! 

Newly created post for an experienced and ambitious Events Professional with a substantial track record in events management, with excellent strategic, operational and leadership skills – a background in high level and prestigious hospitality events aligned to the achievement of an organisation’s objectives would be ideal.

Organisation & Context
The Events team at this large and unique London Body is responsible for delivering a busy programme of high-profile events each year, from lectures and receptions to bespoke dinners and large-scale State Banquets, in support of the organisation’s core objectives. The events take place at some of London’s most prestigious and historic banqueting venues, a number of which are owned by the organisation, and which also play host to special events for other external organisations.

Role
This is a new position – created to consolidate the professionalism of the Events team, it’s practice and offering and enhance it’s role in delivering on the objectives of the organisation. The Head of Event Strategy will work to bring both consistency of delivery (across teams and locations) and also bring strategic vision and input to ensure the events are meeting and delivering on the objectives of the organisation for now and into the future. You’ll lead on best practice and the sharing of information across the several event teams, facilitating the strategic coordination of events and the development of a consistent approach to the delivery of events across the Organisation. You will also deepen collaboration working with senior stakeholders within the organisation to ensure the events strategy and the events themselves align with and support the Organisation’s strategic objectives. The Head of Events Strategy’s role will be to establish and ensure the effective operation of the team, and the varied events they deliver through the year - this will include establishing improved career development, training and support for events staff. Specific responsibilities include:

• Plan, build and manage the Events Department, enabling standardisation and development of the operational delivery of events across the organisation
• Co-ordinate the exchange of information between event teams about developments affecting events and the sharing of best practice (including technology, diary co-ordination and management, guest lists and diversity)
• Advise on and contribute to the co-ordination and effective planning and delivery of a progamme events and activities to support the Organisation’s strategic and political objectives (working closely with other departments including Innovation and Growth)
• Identify best practice in procedures, developing and delivering events in line with departmental objectives and benchmarking
• Provide opportunities for improved career development, training and support for events team members, including work experience, shadowing and mentoring across teams and venues
   

YOU:
This is an exciting post and is suited to an enthusiastic and highly organised individual with a substantial track record in events management and excellent administrative and communication skills. The post suits an ambitious person, with extensive experience of the management of events with diverse and often high level guests, who is able to exercise initiative, and work creatively with colleagues to take projects forward. The post-holder will work closely with senior internal stakeholders.  Specifically we are looking for someone with:

• Proven record of planning and managing complex (hospitality-focussed) events including formulating event proposals, meeting budgets, commission event material, guest list research and provision and table planning
• Significant experience of highly detailed event planning and delivery, including high level client liaison and identification of customer/stakeholder requirements advising on financial and operational issues
• Experience of supporting and training staff in the planning and delivery of events
• Strong leadership skills and a track record of engaging and working with senior colleagues and external partners, building trust and credibility
• Excellent communication and facilitation skills
• Excellent knowledge of best practice in procedures,developing and delivering events that align with organisational objectives
• Experience of evaluating events with a view to identifying areas of strength and weakness in the planning and delivery of events in order to make recommendations for improvement
• A strategic thinker, with significant experience of balancing competing priorities while keeping sight of the big picture

This role sits within an important and unique organisation – and reflects the recognition of the importance that their events play for them in delivering on their organisational objectives ... as a new role it offers a fantastic opportunity for an experienced, strategic events professional with fantastic leadership skills to bring their expertise to this exciting role.

If your experience hits the level required, and the role sounds of interest, click APPLY NOW – as looking to interview shortly.

If you love the high-end, high profiile hospitality events with guest lists that include Royalty, Politicians, Business Leaders, International delegations, and representatives from all areas of society, then this is for you. A minimum 12 month mat. cover, an experienced Senior Event Manager who relishes managing a team, has a keen interest in current affairs, and whose love is delivering high-end, high profile hospitality events, you'll be joining this prestigious iconic London Body and leading the upbeat team that deliver a varied and important range of prestigious banquets, receptions and other special events.

Organisation and Context
Our client is a prestigious London body that sits at the heart of London’s business, culture and operation. Their events team deliver a busy programme of very high level hospitality-focussed events, from the small and intimate to larger high profile special events -  receptions, lectures, bespoke receptions and dinners, to large scale state banquets at some of London's most beautiful and historic buildings. Their events involve a huge range of attendees, from Royalty, Embassies, Politics, international relations, charity, community and business. Some of the events have a strong heritage and celebratory aspect – all are special. Led by the Events Team Manager, a team of 7 are dedicated to working closely with internal stakeholders to implement the events programme to the highest of standards.

Role:
A maternity cover (12 months) has arisen for the Event Team lead. You’ll be responsible for the management of the events team and their projects, which cover an exciting range of high profile events each year - from lectures and receptions to bespoke dinners and large-scale banquets in some of London’s most historic venues. Your main responsibilities are the management and detailed organisation of high level hospitality events (some ceremonial) – ensuring objectives and timescales are met, and contributing to the development of events that reflect the organisations goals. You’ll be managing a team of 7, allocating work and overseeing progress. Specific responsibilities include:

• Line management  - leading a lively team of 7 events professionals
• Oversee the management of hospitality events, including high profile Banquets – allocating each event to members of the team
• Manage and develop the team, including staff development and performance management
• Manage the department budget
• Contribute to the development of a progamme of hosted events that contribute to the organisations strategic objectives
• Act as operational point of contact with Senior officials, Royal Households, Foreign Office Embassies in relation to the arrangements for an event
• Review content of guest lists, operational notes, briefing notes and other event documentation
• Develop detailed guest lists and oversee the arrangement of seating plans, taking into account the objectives of the event and general considerations including the importance of diversity

You:
We’re looking for an ambitious events professional with proven relevant experience. Dedicated, reliable, conscientious, and who thrives with a busy and varied workload. Previous experience of management of high-level events is a must, along with a very high level of written and oral communication skills, and keen interest in current affairs. You’ll have specific experience of working on high level hospitality events, able to ensure their impeccable on the day delivery, as well as ensuring they meet their objectives. Specifically we are looking for someone who has:

• Skills and ability to lead on and manage the planning of high-profile events and hospitality (including banquets)
• Strong leadership skills, and the ability to work well within a team and with people of varying skills levels
• Ability to cope well and calmly under high levels of pressure
• Ability to demonstrate tact, discretion and confidentiality
• Proven record of planning and managing complex events including formulating event proposals, meeting budgets, commissioning event material and directing contractors to achieve organisational and aesthetic aims and objectives
• Significant experience of detailed event planning, including high level client liaison, seating plans, and identification of customer requirements, advising on financial and operational issues
• Experience of communicating with high level stakeholders in relation to events
• Budgetary control and managing financial systems
• Smart professional appearance – as this role includes working at formal and high-profile events
• Experience of dealing with Royal Household, Embassies and the like highly advantageous

This is a fabulous opportunity to oversee this brilliant and fun team – you’ll be working in a highly prestigious organisation and during your tenure will experience some very unique events – delivering spectacular hospitality at the highest of levels... Fab mat cover ... interested?  Click APPLY now!

We’re looking for a bright and super-organised hands-on Co-ordinator with excellent admin & communication skills to manage the filming and photo-shoot requests for some of London’s most iconic, green and heritage outdoor spaces.

Organisation and Context
This centralised body is responsible for the care, upkeep and use of some of London’s most beautiful and heritage out-door spaces.Their Events & Filming team handle a busy schedule of external requests for filming and events within their locations, from initial enquiry, through all stages of production to final billing – the team providing information and guidance, issuing relevant permissions and licenses, overseeing access, usage and co-ordinating between the varied on-site facilities and ground team, and a varied client mix – from Royal Households to Netflix and everything in between.

Role:
As Filming Officer you’ll be at the heart of a busy Film & Events team – and your main responsibility will be to handle all incoming filming enquiries (and filming administration  from external film crews, location managers and members of the general public) and manage all enquiries through, gathering full information around the request, give guidance/information, administer licensing, process screening forms, financial admin etc), passing large projects to the wider Filming team. You’ll liaise with internal teams to ensure all policies and procedures are in place for the successful and safe usage of the spaces and that everything runs safely and smoothly from recce through location shoot schedules. You’ll be office based, but  also have the chance to work outdoors and onsite on some of the more complex shoots and activities, particularly as your experience grows. Your role will see you working with a huge variety of stakeholders internally and externally, one minute a member of the Royal Household, the next minute the Production Manager for a video or film shoot for Netflix.
You’ll also get the opportunity to work supporting the Events team on varied events, from Concerts to Art & Food fairs, to Royal Ceremonial activities.

CANDIDATE
We’re looking for an enthusiastic, super organised and proactive team player with at least one year of administrative and customer service experience, and ideally a bit of location production knowledge/interest ideally gained from within the events, film & broadcast, venue or heritage sectors. Excellent communication skills, brilliantly organised and great administrative skills. Experience of filming/photo-shoot location production requirements would be excellent, as would be working experience working in heritage locations.

Key requirements in the ideal candidate include:

• Enthusiastic, super organised, good with processes and numerate
• Excellent communication skills, good relationship builder
• Excellent customer service focus, and solid admin skills (word, excel etc)
• Maturity to deal with varied client mix
• A good information gatherer, good interpersonal skills
• Able to confidently deal with industry professionals and the public alike
• Some experience dealing with film/tv/event/commercial on-site location production highly advantageous – or of working within a heritage venue and used to dealing with similar requests
• Would enjoy being part of a team, and working within a highly regarded London body

If this sounds like the sort of role you’d love to get your teeth into, you have good relevant experience, bags of energy, and would enjoy seeing your experience and career develop in a brilliant team  – then click APPLY now... as looking to interview ASAP!

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Fabulous opportunity for a pro-active Event Project Manager to work on a number of major public events for his iconic London Body  – including a leading mass participation charity fundraising sporting event as well as a range of other exciting outdoor public events. (Please note this is a 12 month mat cover).

Context:
The events team at this iconic London body manage a number of high profile outdoor public events – and need a brilliantly supportive Event Project Manager to support one of their Senior Event Managers, on a 12 month mat cover. You’ll be working across a diverse range of public outdoor events – including a major mass participation fundraising/charity sporting event, and the Charity Preview night for a major seasonal event. Your role would be across event delivery, project management, and stakeholder communication – and all events include varied charity and sponsor partners so experience on the varied requirements of fundraising events would be highly beneficial alongside excellent event project management skills and experience.

Role
You’ll be working closely with the Senior Event Manager and will take on varied activities and project areas as needed, across stakeholder liaison and co-ordination and event delivery. Your role will be across varied elements of:

• Communication & Relationship Management – building collaborative relationships with event agencies, promoters, stakeholders, commercial sponsors, site contacts, charities – work closely with internal marketing and communications teams
• Event Operational & Project Management – working closely with the Senior Event Manager across all elements of event ops and wider project elements particularly in the run up to the event (see below)
• Budget Management, timeline management, supplier and general event co-ordination activities, post event reporting

And specifically your responsibilities would include:

• Work to support the Senior Event Manager across various aspects of a Major Mass Participation event programme, and managing specific elements including:
  • Liaison with varied key external client stakeholders/agencies/bodies as regards complex event requirements/planning/delivery as directed by the SEM
  • Event manage training workshops (for Charities, Sponsors, Runners)
  • Liaise with key Charity partners, communications liaison, facilitate webinars etc
  • Main contact for production/co-ordination of all event merchandise
  • Main contact for complementary and VIP runners
  • Main contact for overseeing Registration (agency supplier)
  • Work closely liaising with the Agency event delivery partner – attend meetings and manage ad hoc projects
  • Management production timelines, meetings and delivery of event requirements
  • Attend Ops Meetings alongside SEM and action outputs etc

•  Be the Project Lead for a Charity Preview Night for another major event
  • Be main contact for delivery of Special Event - liaise with charity, sponsor and major donors etc
  • Lead on the communications and marketing, in liaison with internal marketing team
  • Liaise and co-ordinate closely with the external Event Organiser and manage and co-ordinate all elements

You:
We’re looking for a talented, pro-active and experienced Event Project Manager – who brings excellent event co-ordination and management skills, across production and logistics – and is strong on liaison with varied stakeholder partners (charities, sponsors etc), can manage communication timelines and activities, and deal with varied suppliers and agencies across varied event production elements.  We specially are looking for someone who has the experience to hit the ground running, with knowledge, confidence and flexibility, liaising with a broad range of internal and external suppliers throughout, through all stages of the operational delivery of major events. Charity / fundraising event experience is highly beneficial. Pre-planning, manage production/stakeholder meetings, and keeping schedules, decisions and actions on track. As comfortable supporting other members of the team as taking responsibility for your own elements. Specifically you’ll bring:

• Solid experience of event delivery, ideally across varied events – production and logistics –outdoor public events would be ideal – and working on major charity fundraising events is highly beneficial
• Skilled at co-ordinating and managing varied stakeholders/communication timelines and activities – ideally including charities and major corporate sponsors
• Experience working with varied suppliers – ideally including merchandise, registration (Rijuko or similar public event registration system), event agency supplier
• Able to manage event projects, production meetings, deal with varied external bodies
• Able to comfortably support SEM as well as taking full ownership for project areas as directed
• Excellent communication and interpersonal skills, flexible, excellent attention to detail, great team player

This is a fab role and will see you working on some major headline events for 2022/23 and working in a brilliant team – so if you tick the boxes then apply now, as looking to INTERVIEW ASAP ideally for an asap start ... don’t miss out on this one, brilliant role! ...CLICK APPLY NOW!