Event Manager – (Professional Body) 6 month contract July start

Excellent opportunity to join this leading Canary Wharf based professional Association - and deliver a range of business events for top corporate audience within the legal and financial sectors. Six month contract – July to end of December 2024.

THE COMPANY
Very well respected Professional Association, based in the commercial hub of Canary Wharf, providing a varied calendar of business events, seminars and training events (20-800 pax) for leading Banks and Law Firms. Busy programme of events for their members and for the industry - includes annual Conference in September in London and European Conference in Paris in October. The Association is a highly regarded body in it’s field, and it’s busy event programme is known for its quality and its brilliant organisation!

THE ROLE
You'll join a team of three other Event Managers and be responsible for full end to end event management of a busy set of varied events, ranging from webinars & seminars, conferences to training events. You each have your own set of allocated events, and will work as a team on the larger annual conference events. Typical events range from a seminar 90 people (Prague), a week-long series of training events (UK), to an early evening London based seminar for 150. The team handle over 90 events and webinars each year, and the calendar is growing, so this role will suit someone who loves the pace of a busy corporate business environment. As Event Manager you’re responsible for all aspects of your events – all event logistics, speaker liaison, delegate management, and on-the-day delivery (virtual or on-site). You'll also have involvement in associated marketing activities. It’s a busy role, in a friendly team, involving working on more than one event at a time, so enjoying multi-tasking and staying calm under pressure are key requisites!

THE CANDIDATE
You’ll ideally have a corporate or association background, and are used to delivering smart business events for a senior level corporate delegate base. You'll bring a min. of 2 years event delivery experience at Event Manager or Senior Coordinator level, and have excellent communication skills, a proven track record of delivering your own events, ideally including seminars, webinars and conferences, both face to face and virtual. European languages would be an advantage (French, German, Spanish or Italian). You’ll be used to working on a number of events at any one time, and enjoy the plate spinning that involves, managing busy delegate communications flow, and being ‘on the ball’. (A financial roadshow background could work well for this role). You’re confident dealing with senior level speakers and business delegates. Excellent communication skills are key (written and verbal), as are excellent interpersonal and relationship building skills. 

Key Responsibilities:

• Day to day management of all logistical requirements of your events (webinars, seminars, conferences, training events)
• Speaker communication, manage presentations, manage delegate materials
• Manage registration process and answering delegate queries
• Supplier selection, liaison and management, including venues, AV and catering
• End to end delivery of virtual events and face2face (venue find and management/ manage event on-site)
• Post event reporting, including invoicing
• Budget management

 Key requirements in the ideal candidate:

• Track record of delivering business/corporate events (seminars, webinars, conferences, training events)
• Ability to work to deadlines, plan and manage multiple events and deliver under pressure
• Experience working in a corporate environment would work well for this role (financial  corporate or large legal firm particularly useful)
• Experience working on multiple events at one time in a pacey environment (eg  working on financial roadshows) all highly desirable
• Experience of across all areas of event logistics, managing external suppliers and venues, and good negotiation skills
• Virtual event experience essential
• Delegate management experience, experience senior level Speakers and attendees
• Budget Management experience
• Excellent communicator, good interpersonal skills, relationship builder
• Good IT skills, experience of using delegate database
• Confident, with excellent interpersonal skills
• Strong multi-tasker, able to priortise
• Excellent attention to detail with an organised and methodical approach
• Languages - French, German, Spanish, Italian - useful, not essential

This is an excellent opportunity to be part of a busy and friendly team, and work on a pacey programme of events, within a high level corporate environment.

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the “Apply now” button below.