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Event Executive – Venue (Guildford)

V220211/jm

£competitive (DOE)

Surrey

Events

Venue / Commercial/Publishing / Agency

Permanent

Job Description

Fab opportunity to join the events team at this lovely venue and work on both indoor and outdoor events – corporate and private - from client enquiry to managing the event on the day!

Venue and context
This is a well established large, light and bright venue in the Guildford area - newly refurbished, incorporating a range of both indoor and outdoor spaces, and just relaunching out to the market again. With a new GM just in place this is a very exciting time to join!

Role:
This role is part of a team responsible for all meetings and events for both corporate and private clients – so will offer lots of variety! The role involves handling enquiries from the initial brief and client meet, through to confirmation, all pre event communications and co-ordination, and finally the running of the event on the day, dealing with the client and all suppliers. Within your remit, you’ll be responsible for events including outdoor sporting fixtures, meetings, parties, dinners, private weddings, barbecues, concerts and community activity to new and existing clients, maintaining, and building positive, long-term relationships with clients and ensuring that the clients receive the highest level of service – and a great event!  As one of a team of three, your role will also take the lead ownership of their event management system (iVVY) to ensure it is kept fully up to date and working well as the central hub to all activity planning including diary management.  The role will report into the General Manager and will be very much hands on with client co-ordination, operations, and liaising with preferred caterers, sponsors and suppliers.

You:
You’ll already have experience working venue-side (1-3 years ideally), and enjoy both the client contact and the event co-ordination and communication. You’ll be super organized, able to plan the detail, dealing with varied clients and suppliers, as well as react to changing scenarios on the day!  We’re looking for someone who also has experience working with an event planning tool (eg IVvy) and would enjoy taking the lead on this area within the team. We’re looking for someone bright, flexible and with great potential just like the venue, and enthusiastic like the rest of the team!  Specifically you’ll have:

  • Minimum 1 year event experience venue-side (ideally 1-3 years)
  • Excellent communication skills, verbal and written
  • Self motivated, strong service orientation and customer focus
  • Experience dealing directly with clients, ideally both private and corporate
  • Experience working on a range of events, from meetings and conferences, to weddings, dinners and parties
  • Experience working on computerized booking systems/event management software eg Ivvy or similar
  • Experience working on all aspects of event, including equipment, furniture, layout, catering etc
  • Sound commercial acumen, confident, well presented

This is a great opportunity to work at a lovely venue, with bags of potential, and working for a really varied client mix across varied event styles, formats and spaces … lovely team to join at an exciting time! 

If you tick the key requirements and like the sound of this great role – drop us a note NOW with your CV as they’re looking to interview asap!  Click APPLY now!