Junior Logistics Manager - (events agency - Coventry)

E7350

£20-25k DOE

MIDLANDS

Events

Agency

Permanent

Job Description

Exciting opportunity for a junior events professional to join leading creative events agency, and work on global events!  

THE COMPANY
Award-winning, independent agency with an unrivalled creative reputation for delivering exceptional live events and experiences worldwide for their hugely impressive client base – this role is based in their Midlands office.

THE ROLE
Working within the agency’s specialised Automotive team, you will be working on a diverse range of projects for a prestigious car brand – events are varied and always creative and exciting – from large scale events for 2000 delegates, high profile product launches, incentive travel and sponsorship events and everything in between.  As Junior Logistics Manager, you’ll report into a Senior Logistics Manager, and will work across all aspects of varied events – from responses to briefs, to proposal development, all aspects of pre-event co-ordination, through to on-site delivery, including overseas. You'll be supporting the team in all aspects of event execution including third party/supplier management, venues, etc keeping within established budgets and timeframe. The role will be client facing and will including maintaining and building client relationships.

Responsibilities include:

  • Respond to client briefs with appropriate project summary documentation
  • Logistics and event co-ordination - across all aspects of global events
  • Provide on-site ‘hand on delivery’ – including overseas, occasionally 4+ weeks
  • Consolidating project costs and budgetary control
  • Provide payment schedules, reconciliations, invoices and savings as agreed with client service level agreement
  • Work closely with relevant third-party suppliers in developing timelines and delivering project detail
  • Support project communication, help manage internal teams, ensure schedules are adhered to and all documentation complete
  • Liaise and collaborate with client and be responsive to their needs
  • Propose new initiatives that help sustain and develop account

YOU
You are an ambitious, intelligent, highly motivated events professional with at least 1 year’s experience in events logistics, now wanting to develop your career in a fantastic creative agency.  If you have worked on launches, incentive travel and sponsorship events, that’s even better.  You have solid knowledge of the events industry and are familiar with working with hotels, venues, caterers, entertainers.  You have good budgetary and commercial skills, are used to working with specialist teams, including creative and production management.

In summary, you have the following skills and experience:

  • First-hand knowledge of the events and exhibitions – (drive events, launches, incentive travel and sponsorship events is beneficial)
  • Current knowledge of the events industry; hotels, venues, caterers, entertainers, etc.
  • Producing scheduling and itinerary documentation
  • Experience of delegate management systems
  • Used to working with third-party suppliers: promotional staff, DMCs, venue contracts, etc
  • Must be able to communicate well and build relationships with clients, other departments/colleagues and have a positive, ‘can-do’ attitude
  • Extremely organised with the ability to prioritise work and deliver under pressure, pro-active with good interpersonal and negotiation skills
  • Flexible and adaptable to new challenges and requirements and committed to learn and grow
  • Enthusiastic, not averse to global travel, and willingness to sometimes work unsociable hours  (inc. weekends) from time to time
  • Proficiency in Microsoft Word, Excel and PowerPoint
  • Fluency in additional European Languages would be a significant benefit but not essential

This is a brilliant opportunity to work as part of an amazing team and work on some great events globally!   If your experience and ambitions match the key requirements and responsibilities as listed above, please reflect these in your CV and click the “Apply” button now.