Administrator/Coordinator (procurement/accounts-payable/event admin) - international FMCG brand

Job Description

Administrator/Coordinator (accounts-payable/procurement) to provide finance admin support to a busy event team. Permanent job - West London!

COMPANY

West London based global FMCG brand with a multi-product portfolio who have a very busy events team who organise a variety of large-scale events across Europe & Africa for distributors and their high-flying sales execs.

ROLE

Permanent role with a West London based international FMCG brand that will see you doing financial admin (raising purchase orders, processing invoices etc…) and iProcurement liaising with an off-shore finance team.

This is an exciting Administrator/Coordinator (iProcurement / accounts payable) role supporting a very busy events department who organise a range of international events including incentives, summits, sales conferences, dinners, awards and flagship company-wide internal events.

The events team liaise with a huge number of vendors / suppliers (hotel & venues, caterers, AV& production companies, travel agencies and local destination management specialists) to get all the external services needed to put on all their events and your job will be to handle all the invoicing, purchase orders, get new suppliers on to the system, check deposits and ensure all relevant signature and codes are entered.

In addition to finance admin the role will involve providing ad-hoc admin support to the event team (such as diary management, team travel bookings, event collateral preparation, stuffing delegate bags, photocopying event running orders and general office tasks) plus a lot of communication (phone and email mostly but sometimes F2F) with both internal and external stakeholders (members and senior staff as well as venues and suppliers).

Important: This is NOT an event organising / events management position (yes, the role is working in the events team but it’s supporting the team on all the finance related admin for their events).

YOU

We’re looking for a reliable, detailed and super-organised “finisher” with a minimum of 2 years’ experience doing finance/procurement administration using online electronic procurement & accounts payable systems (either Oracle iProcurement or other online AP system).

Ideally, you’ll have a background of doing financial admin within the events / hotels / hospitality / entertainment sectors (agency or client side) as you’ll understand the fast pace and multiple vendor / supplier liaison involved to make all the finance admin happen promptly and efficiently.

Great communication skills are essential and the ideal candidate will be confident, comfortable in their own and will be able to liaise effectively and efficiently with a wide range of stakeholders (exec-level directors, members and senior staff as well as venues and suppliers).

You MUST have brilliant attention to detail, be a multi-tasker who doesn’t get in a flap and be someone who can turn their hand to anything if needed especially as in this role you’ll be supporting the team on ad-hoc admin such as diary management, team travel bookings, event collateral preparation, photocopying event running orders and stuffing delegate bags and producing name badges. ……. …and finally (and most crucially) …this role needs someone with that all important “can-do”, sleeves rolled up and “willing to help wherever” type of attitude.  

This is a fantastic opportunity (with really great company benefits) for a super organised office-based administrator with good financial admin (raising purchase orders, processing invoices etc..) and iProcurement experience!

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click “Apply” now.