Senior Event Co-ordinator - Heritage Venue

E221511/m

£38k + excellent overtime (c 6k)

LONDON

Events

Venue / Other / Corporate/In-house

Permanent

Job Description

Brilliant opportunity to work on a fabulous range of both client and ceremonial events in the busy and lively Private Events team at one of London’s most glorious and historical venues, hosting a colourful range of hospitality and special events, all very high profile! 

THE ORGANISATION
Unique and highly prestigious iconic London Grade 1 historic venue – they have a busy programme of events which enjoy the glorious settings offered by their various rooms/spaces – hosting lunches and dinners, awards events, galas, commemorative, special visits and high profile corporate and charity events. This role is in the Private (Commercial) events team – looking after some very high level clients looking to hold their special events in the amazing spaces offered - and includes taking a lead role managing the other Event Co-ordinators, ensuring excellent operational delivery and client service levels - liaising closely with prestigious corporate clients, major public bodies and charities. With a number of very prestigious high level events coming up as well as a busy commercial calendar it really is a great job and a great time to join, and expand your experiences.

THE ROLE
Reporting into and supported by the Private Events Manager, you’ll take a key role overseeing the team and event operations as they deliver a busy and prestigious event calendar for their varied new and repeat clients – you’ll line manage the 2 Event Co-ordinators in your team, as well as taking a key role in mentoring and developing the Events Apprentice. Liasing with a range of clients, you’ll follow through on their briefs, and have responsibility for overseeing operations, developing excellent relationships with internal and external suppliers. You'll also deputise for the Private Events Manager as needed. Key Responsibilities include:

  • Oversee and manage Event Co-ordinators and mentor and develop Events Apprentice
  • Ensure the operational event management of varied events for clients, both internal and external – including – lunches, dinners, awards, charity fundraisers, corporate events –  (no conferences!) is exemplary
  • Ensure focus on excellent customer service from initial enquiry to delivery
  • Provide detailed advice and guidance about the services, spaces and facilities the venue can offer – work closely with clients to plan events/use of space etc
  • Overseeing operations - maintain key relationships with service and operational teams, facilities, security etc
  • Ensure delivery of commercial events is in line with the expectations and highly prestigious and heritage nature of this iconic venue/organisation.

THE CANDIDATE
You’ll be an experienced Event Manager, ideally from another heritage or unique venue, with an excellent track record within corporate events with a high focus on hospitality and special events (eg dinners, awards, special functions etc). You'll be brilliant at seeing a client event through from briefing to final delivery - with every details as perfect as can be. You’ll have excellent event ops experience, and be used to developing relationships with and briefing varied suppliers, both internal facilities teams and external event suppliers. You’ll be well experienced in liaising with clients, ensuring you fully understand their event requirements, and working to ensure their exemplary delivery both pre-event and on-site.  This is a prestigious organisation and you will therefore be working on some very high profile events - so you’ll love achieving the highest possible quality levels of event execution, with the necessary exacting level of attention to detail. You’ll have excellent communication skills to deal with a wide range of people, supported by your very high levels of customer service, maturity and great attention to detail.  Strengths as a team player, team lead, excellent interpersonal skills. Above all you’ll have a passion for events that shines through everything that you do.
Key requirements: 

  • Depth and breadth of event delivery experience within a corporate, association or historical venue, or similar professional environment, ideally including dinners, banquets, awards, receptions, special events – with a high level of quality and attention to detail
  • Line management/resource planning/delegation skills and experience – able to manage a team of event co-ordinators delivering a busy calendar of varied events
  • Excellent event operations and logistics experience and strengths
  • Varied supplier liaison experience (internal and external) across all aspects of event hospitality, including catering, operations, entertainment, florists etc
  • Excellent communication skills, with excellent standard of English, both written and oral
  • Excellent attention to detail and highly developed customer focus
  • Experience of undertaking budgetary control and managing financial systems
  • Smart professional appearance as this role includes working at formal and high profile events
  • Confident, able to cope well and calmly under pressure, tactful and discrete

This is a fabulous opportunity to work at a most awe-inspiring London venue that hosts a very note- worthy calendar of events – overseeing a brilliant and friendly team, and with some amazing clients on some very special and varied events - an exciting opportunity to utilise your proven event management experience and excellent interpersonal skills to deliver some very special and extremely high profile events.  And all in a beautiful heritage setting!

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the “APPLY” button now!