Outdoor venue hire management & event operations contract role working across 2 iconic outdoor venue spaces on a busy Autumn programme of public facing events!
Venue hire management & event operations based contract role working primarily across two iconic outdoor venue spaces as well on events & bookings for the internal venue spaces within a landmark government owned building. This is a 3 month contract to support the events & venue hire team during a hugely busy Autumn & Winter period of arts and cultural public facing events. You'll be working alongside 3 other event officers (each have responsibility for their own dedicated portfolio of clients & events).
The role is more “venue/landlord operations based” than it is end-to-end planning & delivering of events and as such it will involve a significant amount of advising clients / prospective event organisers as well as the reviewing of event & venue-hire applications, cross-checking of compliance, H&S, licenses & insurance, crowd control measure & security, overseeing of set-up & build and on-site event delivery as well as post event site inspection and reconciliation.
Events will range from public facing 1-3 day arts, music & cultural events, photo & film shoots, parades & demonstrations, outdoor fashion shows & exhibitions as well as a few indoor events such as conferences, product launches, meetings, debates & talks, exhibitions, dinners & receptions.
The role does not involve any sales or venue/event promotion it is more a case of managing the enquiries & applications, advising on best practice, H&S and licensing, authorizing the go-ahead of each event, booking these into the calendar and overseeing the event planning, set-up, on-site delivery & de-rig.
Important: This is NOT an end-to-end event management role (so not event concept design, research, planning & logistical delivery) it is a role that involves acting as the "guardian and gate-keeper" for the hosting of events & activities on these well-known & historic outdoor London landmark sites.
You’ll be an Event Operations Manager (or Senior Coordinator) with circa 4-5 years (minimum of 3 years) experience working on outdoor public facing events with strong venue-side operations skills and you MUST have exceptionally good H&S knowledge (you don’t have to be IOSH / NEBOSH qualified but you must be very au-fait with risk assessments, H&S, licensing, compliance, insurance, byelaw restrictions, crowd control etc for outdoor or public facing events).
You’ll have good communication and interpersonal skills and the confidence to liaise effectively with a wide range of internal & external stakeholders including internal staff & departments, councils (planning & licensing), emergency services, local community & associations as well as with corporate companies, charities, press & media, independent event organisers & festival promoters, contractors & suppliers (staging companies, rigging & barrier providers, caterers, production teams etc..).
From a personality point of view, you’ll be proactive, enthusiastic, highly organised, practical, detailed and very solutions focused. You’ll also be a real team player and a good all-rounder with a “sleeves rolled up”, flexible and “happy to help/can-do” type of approach who also has the confidence and diplomacy to stand firm and act as a "guardian and gate-keeper" in terms of ensuring best practice and preservation of public landmark sites, monuments & spaces.
If you’re a confident outdoor Event Organiser with solid venue-side ops experience and very strong H&S knowledge and are available early October 2018 for an exciting and busy 3 month contract then please reflect these in your CV and click “Apply” now.