Senior Event Coordinator - Prestigious London Body


£37.5k (+overtime up to 5k)



Association / Charity / Corporate/In-house / Other


Job Description

Wonderful opportunity for an experienced Senior Event Executive/Event Manager to join this highly prestigious body, and deliver an exciting and high profile programme of events (dinners, banquets, receptions, forums) all with a very prestigious and accomplished guest list!

Highly prestigious body - you’ll be joining a busy, talented and cohesive Events Team, who between them organise an impressive and unique range of high profile events each year (over 500) from lectures and receptions to bespoke dinners and large scale banquets at some of London’s most glorious historic heritage venues.

In this role you’ll have specific responsibility for the annual hospitality event programme for the main Groups/Committees within the wider organisation – full end to end event management and delivery, dealing directly with senior level stakeholders throughout – ensuring their events hit their strategic aims, and the exceptional delivery standards expected.  Alongside ad hoc special events which would come your way, as prestigious as a State Banquet for example, these will number about 30 events p/a, mainly black-tie dinners, receptions and special visits, most taking place at Livery Halls or similar prestigious Central London venues, often with distinguished guests and speakers.  The role will require close liaison with the Committee lead for forward planning, so you’ll have excellent stakeholder management skills, and experience of the needs of a member-led organisation or similar body. The events are high profile and prestigious, so attention to detail and expert skills in end to end event management and detailed planning of events, working with caterers and external suppliers, guest list management, seating plans, producing running orders and detailed event instructions, are all key, as is the ability to forward plan a busy schedule of events.  Diplomatic, calm, professional with excellent interpersonal skills are all key attributes you bring, alongside your passion for delivering exceptional events.   Key Responsibilities include:

  • Lead on management of high profile event calendar – including black tie dinners and receptions
  • Liaise closely and work alongside key committee members/Chairperson through all stages of event briefing, design and delivery
  • End to end delivery of varied events – Venue research, selection and liaison – caterers and all suppliers – guest research and communications, seating plans etc
  • Guest/attendee liaison – with senior level people and their offices
  • Produce running orders and briefing notes, and run event on the day
  • Research and plan future events
  • Work with wider events team on other varied corporate and internal events as required

This is an important and high profile role, and requires an experienced and confident events professional – with exceptional communication skills, and proven event delivery experience across a range of events, ideally including black tie and formal events.  You’ll have expertise in dealing with venues (ideally including historic or livery venues), caterers and other event suppliers.  Excellent communication skills, dedicated,reliable and conscientious who thrives with a busy and varied workload, can prioritise, and is a great team player. You’ll have excellent communication and people skills and, given the nature of the committee’s wider remit, an interest in history and or current affairs is ideal.  The successful candidate will be able to bring:

  • Experience delivering varied high level hospitality events – including dinners, lunches, receptions, high profile networking, and meetings – ideally up to c. 700 pax
  • Ideally experience dealing with committees or similar internal stakeholder individuals bodies
  • Ideally experience dealing with high level guests and their offices (eg Royalty, Politicians, Embassies etc)
  • Excellent end to end event management and logistics skills, experience dealing with varied suppliers, and working in prestigious and historical venues
  • A real eye for detail, and understanding of delivering flawless events, in terms of look as well as delivery
  • Excellent communication skills – written and oral
  • Confident, articulate, an excellent team player
  • If you have an interest in history and/or current affairs that would be great!

This is a fabulous opportunity to take a key role at this highly prestigious London organisation and deliver a highly impressive array of formal events – if your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the “APPLY” button now!