Senior Event Co-ordinator – (Grade 1 Iconic London Venue)

E7034

£34k + overtime (c.£36k)

LONDON

Events

Venue / Corporate/In-house

Permanent

Job Description

Highly prestigious Grade 1 London venue in the heart of the City is looking for an experienced Senior Co-ordinator to take responsibility for managing their hectic events diary!

THE ORGANISATION
This very special, unique and highly prestigious historical London venue, based in the heart of the City, offers a range of glorious spaces for use for it’s own inhouse clients as well as commercial events for international companies, major public bodies and charities.  The team delivery over 500 events each year, from lunches and dinners, to awards, special visits and high profile corporate and charity events. 

THE ROLE
You’ll be joining this busy and friendly events team of 8, and taking a key role, ensuring the venue and events diary is well managed, and bookings are maximised - across a number of varied and unique spaces, each with it’s own special history and ambiance.  With over 500 events each year – often running simultaneously – from high profile corporate events and award ceremonies to large charity fundraisers and concerts - communication and great co-ordination is key, to ensure the smooth operation of the venue and it’s events – as well as maximising its commercial success.  In this role you’ll manage an Administrator, and work closely with the Business Development Manager, as well as deputising for the Senior Event Manager as required.

Key Responsibilities include:

  • Manage the Bookings Diary, for corporate and commercial events, maximising the use of the venue
  • Research and implement improvements to the operation of the diary and related systems and processes to increase efficiency and capitalise on bookings
  • Line manage team administrator, and chair weekly team diary meetings
  • Work with the Business Development Manager to identify business opportunities and to convert enquiries to bookings – contribute to promotion of the venue as a leading venue for commercial events
  • Oversee procedures and processes to ensure the Events team runs smoothly and effectively, and deputise for Events Team Manager as required.
  • Regular briefings of the venue Facilities team, about forthcoming events, security staff levels, health and safety, client requirements and post event feed-back
  • Oversee production of reports relating to applications
  • Lead on management of high profile events when required

THE CANDIDATE
The successful candidate will have experience in managing a venue / events diary, and of delivering varied corporate and hospitality events.  You’ll have experience of managing and improving events/operations systems and processes, and an understanding of the marketing and sales necessary for the success of a commercial venue.  You’ll enjoy working in a busy events environment, working closely with varied internal and external stakeholders, , and internal and external suppliers, and having involvement in formal and high profile events.

Key requirements: 

  • Experience in a role managing a venue diary and organising corporate events
  • Experience of contributing to the development of systems and processes to support the effective management of a venue bookings system
  • Experience of contributing to the sales and marketing of a venue
  • Experience of the administration of financial systems and processes
  • Excellent communication skills, with excellent standard of English, both written and oral
  • Confident, able to cope well and calmly under pressure, tactful and discrete
  • Would enjoy working at an historical venue

This is a fabulous opportunity to take a key role at this highly prestigious London organisation and at a most awe-inspiring venue – if your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the “Apply” button now!