Events / Marketing & Communications / Office Support, Secretarial & HR
Agency / Corporate/In-house / Other / Venue
We’re looking for a bright and super organised Co-ordinator with excellent admin skills to manage the filming and photo-shoot requests for some of London’s most iconic outdoor spaces.
Organisation and Context
This centralised body is responsible for the care, upkeep and use of some of London’s most beautiful out-door spaces. Their Events & Filming team handle a busy schedule of external requests for filming and events within their spaces, from initial enquiry to final billing - providing information and guidance, issuing relevant permissions and licenses, overseeing access, usage and co-ordination with the on-site facilities team.
As Filming Officer you’ll report to the Filming Manager, and your main responsibility will be to handle all filming enquiries and filming administration (e.g. take calls & email requests from external film crews, location managers and members of the general public, send out enquiry forms, gather full information around the request, give guidance/information, administer licensing, process screening forms, handle financial administration (invoicing/credit card payments etc). You’ll liaise with internal teams to ensure all policies and procedures are in place for the successful and safe usage of the spaces and that everything runs safely and smoothly. Although this role is mostly office based, you’ll also have the chance to work onsite on some of the more complex shoots and activities, so a love of the outdoors is very advantageous! As part of the wider Filming & Events team, you'll also have opportunity to be involved in assisting on events. This is initially envisaged as a three month asap start contract, and will have the opportunity to go permanent.
We’re looking for an enthusiastic, super organised and proactive team player with at least one year of administrative and customer service experience ideally gained from within the events, film & broadcast, venue or heritage sectors. Excellent communication skills, brilliantly organised and great administrative skills. Experience of filming/photo-shoot location production requirements is of course very advantageous, as would be working experience working in heritage locations. Hands on, bags of common sense, flexible, proactive, enjoy plate spinning and fast turn arounds!
Key requirements in the ideal candidate include:
· Enthusiastic, super organised, good with processes and numerate
· Excellent customer services and administration skills
· A good information gatherer, good interpersonal skills
· Able to confidently deal with industry professionals and the public alike
· Some experience dealing with film/tv/event/commercial on-site location production highly advantageous – or of working within a heritage venue and used to dealing with similar requests
· Would enjoy being part of a team, and working within a highly regarded London body
· Available for an asap start
We’re looking for someone TO START ASAP, on an initial 3 month temp contract, with the strong likelihood of extension to permanent. If this sounds like the sort of role you’d love to get your teeth into, you have good relevant experience, and are available for an asap start .. get in touch now! Click APPLY!