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Events Co-ordinator – (professional membership association)


£28-30k (+excellent benefits)





Job Description

Great team player with excellent event co-ordination experience, and keen to be part of a busy events team? ASAP start 1 year contract in friendly events team at this medical members Association.

Professional membership association within the medical sector – promotes and advances education, research and communication and networking within it’s prestigious specialist field – busy events programme of over 60 UK events p/a delivered by in-house Events team.

You’ll be working in an events team of 7, who deliver over 60 events each year.  You’ll be one of two Co-ordinators – and will have your own set of regional events to deliver. You’ll also work to support the 3 Event Managers on their events, supporting on general event administration and support, including delegate management.  You’ll be involved in all aspects of event support through the event cycle, from delegate bookings, event admin, evaluation, including meet and greet at member events on-site.  Your own programme will be a set of Regional Events (14 p/a) and you’ll be dealing with speaker, delegates, exhibitors, as well as venue etc, and be the main contact on-site – so you’ll need to have the experience and confidence to be the lead events person. It’s a sociable team, who support each other in delivering an excellent programme of events for their professional members.   Responsibilities include:

  • Support the events team across all elements of organizing and delivering their busy programme of events (60 per annum)
  • Co-ordinate your own set of Regional Events – (series of 14) including attendance on site
  • Liaise with and co-ordinate Speakers and Exhibitors, and manage all event logistics
  • Delegate correspondence, and delegate bookings/registration
  • Produce and maintain financial records for programme of events
  • Prepare all delegate and exhibitor materials (badges, lists, handouts)
  • Liaise with organisers and speakers, organize their travel
  • On the day onsite event co-ordination
  • Keep website up to date with event information and liaise on marketing of events

You’ll have some previous event co-ordination experience (minimum 2 years), and already had some experience of owning your own events, but still happy to support others on theirs. Super organized with great admin skills and experience of working on databases/delegate communications.  You’ll be a bright, keen team player with excellent communication skills, very solid admin skills, who enjoys being busy, juggling tasks, dealing with varied people – and looking to work in a team atmosphere, with lots of things to do! 

  • Experience as an Event Assistant or Event Co-ordinator
  • Venue, budget, delegate etc co-ordination experience
  • Have had responsibility for your own events or training events
  • Confidence and experience to manage event on-site, with great ‘trouble shooting’ skills
  • Experience within an association, or learning event, or internal events – would be good
  • Experience dealing with committees would be useful
  • Excellent administration skills, strong IT skills, sound knowledge of MS Office applications
  • Confident user of database and internet
  • Presentable, confident, supportive team player
  • Thorough, excellent attention to detail
  • Quick to learn with particular attention to detail, quality and set deadlines
  • Enthusiastic, and able to work as part of a team
  • Good oral and written communication skills and an excellent telephone manner

Lovely team – great role – if you tick the boxes with your enthusiastic approach, eye for detail and great admin and event co-ordination skills – and are looking for your next step in a great team  – “Apply” now!  ASAP start.