Events Co-ordinator – (In-house/corporate)

Job Description

We're looking for a super organized and proactive Events Co-ordinator to play a key role in the events team at this dynamic and friendly international corporate who are leaders in their specialist market ...

Market leader in their sector, this international company offer their global clients consultancy, insight, research data, guidance and bespoke technology within their niche sector – offering their clients a fully suite of services backed by dedicated support from their in-house team client service teams in London, Hong Kong, New York and Sydney. They are a really friendly, approachable team, with c. 100 in their London office across client management and research. The events team play a key role in developing and delivering a varied programme of client, industry and internal events sitting at the heart of all they do.

This is a new role (due to continued expansion and success), and as Events Co-ordinator you’ll be working closely with and in support of the Events Manager, and sit within the wider Marketing team. You'll be working on a great range of events - a mix of client, external and internal events – this includes their presence at sector industry events, client receptions and briefings, to their annual conferennce, client hospitality/information forums, kick off meetings, internal events (eg xmas party) and webinars. Your role will cover all aspects of event admin and co-ordination, including delegate registration, venue liaison, marketing collateral production, speaker and team liaison and briefings etc, and would be across f2f and virtual. Events are global, but you would only attend UK events, though setting up overseas events and briefing local offices (eg Asia). Responsibilities include:

  • Supporting the Event Manager across varied Events
    • Managing the full delegate registration process and delegate/client liaison
    • Venue research, logistical co-ordination (including set up, catering, AV requirements etc)
    • Speaker liaison
    • Preparing course/event documentation and marterials
    • On-site management of in-house events, and assisting on London events on-site
    • Preparing briefing sheets for colleagues and delivering handovers for colleagues running events externally/abroad
    • Post event analysis and reporting, and reviewing forward event planning with EM
  • Webinars
    • Support EM to co-ordinate and produce webinars programme - manage speakers and Q&A
  • External/industry events
    • Research and identify opportunities for sponsorship or speaker presence at industry events
    • Manage logistics etc for participation at industry events eg  stand set up, materials etc, venue liaison for client receptions etc
  • Other
    • Support email marketing campaigns, manage mailing lists etc, support with event website
    • Support EM on Christmas party
    • Communication and liaison with internal teams and individuals relating to development and delivery of event activities

You’ll have excellent communication, admin and co-ordination skills, and are a proven team player, already an Events Assistant or Events Coordinator. Conscientious and someone who has a natural pride in high standards of delivery, you’ll have had previous experience in an events role, ideally with experience of varied logistical tasks including delegate registration/management, venue liaison etc… Experience of events from start to finish (ideally including client briefings, internal events, exhibition stands, client events (mix of hospitality and information) you’ll ideally have an interest in how events sit within wider company context and how they play a key role in achieving company objectives.  Specifically you'll bring:

  • Previous experience co-ordinating events end to end 
  • Experience of delegate management/registration and communications
  • Experience of co-ordinating event logistics, suppliers etc including venue liaison, set up etc
  • Excellent communication skills, both written and spoken
  • Experience of interacting with clients/customers and suppliers (excellent client service and stakeholder management)
  • Venue research/booking and management of all associated event requirements and confirmations
  • Able to manage own workload, enjoys ownership, pro-active, strong pride in delivering to high standards
  • Excellent communicator, good at keep all relevant internal parties involved and updated, conscientious, enjoy working in a team environment

Lovely team – successful global company - great role!  – if you tick the boxes with your proven event co-ordination experience and excellent communication skills, … “APPLY” now –