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Event Executive – (professional membership organisation)

Job Description

Fabulous opportunity for a bright, pro-active Event Co-ordinator looking for an excellent first/second events role – dynamic organisation with full and varied events calendar!

Highly prestigious not for profit Association based in the West End of London – their members and focus are within the world of marketing - so it’s a dynamic and fascinating sector to be part of!. The events team is responsible for organising a wide range of UK events including awards, dinners, parties, conferences, breakfast meetings, webinars and round table events in range of lovely venues.  Events team of 4 – programme of 80-100 events each year, from awards dinners, to seminars, conferences and networking working! 

Working as part of the Events and Awards team you’ll co-ordinate all aspects of events and webinars from conception to close, as assigned. Reporting to the Events Manager, as well as event logistics, you’ll be involved with content and Speakers, delegate communications, and marketing collateral - so this is a real opportunity to see all aspects of a full events calendar. The organisation runs approximately 80-100 events a year with the majority taking place in London. This role will suit someone who enjoys being busy, is a real team player, organised, can do attitude and a keen eye for detail, some experience in (and ideally a degree in) events/marketing.

Key Responsibilities include:

  • Co-ordination of a variety of Events and Webinars
  • Venue research and liaison
  • Speaker research and liaison
  • Sponsor liaison, ensuring contract deliverables and value is delivered
  • Content research including liaison with internal and external stakeholders
  • Delegate liaison
  • Producing content briefings for event/webinar promotion that reflect the meaning and purpose of the event/webinar
  • Management of webinar platform
  • Events/Webinar related admin – e.g. answering queries, raising invoices, sending joining instructions, ensuring the events listings are up to date, proof-reading email communications, actively increasing booking numbers, raising POs and legal requests, payment chasing, creating badges, agenda’s, delegate lists etc.
  • On the day management of events

You’ll ideally have an Events or Marketing degree, and some initial experience of working on events and familiarity with the events lifecycle – and are looking to take the next step in your events career. You’ll be highly organised with solid IT skills.  You’ll have good communication skills and be comfortable approaching and working with senior industry figures, whether they be speakers or sponsors. Good communication and written skills, with great attention to detail are strongly desired along with a flexible nature, can do attitude and good initiative. Above all, as it’s a busy schedule of events and needs a pro-active Events Executive who enjoys getting fully involved in all aspects!

  • ideally an events degree or similar
  • 6months – 1 year experience of events
  • good IT, copy writing, excellent communication skills
  • Bright and pro-active

This is a GREAT opportunity to take forward you events career, and work in a dynamic sector and organisation – being part of their busy and friendly events team!  If your experience and aspirations match the key requirements and responsibilities as listed above, please reflect these in your CV and click the “Apply” button now!