Event Coordinator – Membership Body (Financial Sector)


£35k + bonus + 14% pension contribution



Association / Commercial/Publishing / Corporate/In-house


Job Description

Excellent role working at the heart of this leading professional membership body within the financial services sector – great opportunity to work on varied event formats, in a great team .. and with excellent benefits (including bonus & 14% pension contribution!)

Established membership body, with varied event programme – members vary from large major global financial bodies, to smaller more boutique financial companies. The Events team sits within the commercial arm of the Association and works closely with members and affiliated firms to develop programmes and offerings that support the needs of their sector and which has grown into an established programme of reoccurring conferences, unique and informative briefings and seminars, annual dinners and more. The Events Team of 3 currently creates and delivers around 60 events per year, sitting alongside the Training Events team, and the brand has a very high profile within the sector.

Reporting to the Head of Events & Training, the Events Coordinator (one of 2) will assist in managing and delivering high quality, high profile and profitable events across a range of formats (such as conferences, forums, briefings, receptions, roundtables and dinners) that are both commercially successful and brilliantly delivered to and received by attendees, speakers and the industry.  You’ll coordinate events through from start to finish, with responsibility for event logistics, aspects of marketing and managing important relationships, all with the support from the Head of Events and the wider team. You’ll deal with senior level professionals within the sector, so excellent communication skills are key.Main duties in this role include:

  • End to end delivery of a range of events (conferences, seminars, dinners, networking, receptions, roundtables, forums, briefings)
  • Working with external venues (or member facilities) to ensure that room set-up, AV, catering and any other factors are agreed and managed through
  • Speaker and attendee communications (briefing and joining instructions etc) and liaison in the run-up to events.
  • Preparing professional and accurate delegate materials (delegate packs, delegate badges, online evaluation forms etc)
  • Running your events on the day and managing additional onsite team resource
  • Identifying, contacting and confirming speakers.
  • Working with sponsors to ensure commitments to them are met and working to maximise the achievement of event objectives
  • Careful research to avoid clashes with events or other factors that would affect attendance and identification of any other factors affecting the commercial feasibility of events.
  • Event promotion: Drafting persuasive and compelling benefit-driven marketing copy of appropriate tone, work with the digital team to create effective online and offline materials for events, including marketing emails and banner adverts. Working with the Head of Events and the digital team to ensure events receive appropriate profile and levels of marketing (in consideration of entire portfolio).

You’ll already have proven experience of coordinating a variety of corporate events in a professional services, commercial conference environment or membership body/association environment - experience in financial services would be great! You’ll be confident to deal with senior level stakeholders and external speakers and attendees, have excellent communication skills, top level attention to detail, and be a reliable, proactive and super capable person to work with! Specifically you’ll bring:

  • Proven experience coordinating corporate events – professional services ideal, or a commercial conference environment, trade association, membership body, or other relevant experience in financial services (minimum 2 years)
  • Excellent written and verbal communication skills
  • A self starter with strong organisational skills, who can multi-task over multiple tasks and projects by following good process
  • Accuracy and good attention to detail
  • The ability to work independently
  • The strong interpersonal skills needed to build rapport with speakers and sponsors
  • The ability and desire to provide excellent customer service and experience
  • The ability to work collaboratively and supportively within a small team
  • The ability to work in a fast paced environment on short deadlines.

This is a really great opportunity – in a very friendly, supportive team – and great place to work!  Alongside a great role, the benefits here are excellent (including bonus) --- if you are a great event coordinator looking for a new opportunity and team to join ... click APPLY NOW!