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Event Co-ordinator – Publishing/Media & Events Company

Job Description

Excellent opportunity to work on a brilliant variety of events, including awards, dinners, conferences, at this leading media company  – lovely team to join, and fab 2023 opportunity to fly!

This successful and established Media Company has a number of leading titles within the financial sector (private equity).  The event team run a busy programme of events, awards, conferences, summits, breakfasts, drinks receptions – so lots of variety! All face2face, both Europe and UK. The role is an excellent opportunity working in a friendly and supportive team – the company has c. 50 employees and is a really exciting and dynamic place to work!

The Events team work across a really varied range of events, and the role entails helping to deliver logistics for all the full range of events; Awards, Conferences, Breakfast Briefings, Summits, Judging days, Dinners and Drinks receptions, from the initial strategy meeting to the event management on-site. This role will see you with the opportunity to take responsibility across key areas of event delivery, and play a vital role in the successful delivery of the logistics for all their events working closely with the Head of Events, Senior Event Manager and Events Assistant.  Specifically you would:

  • Manage smaller events end to end; breakfast briefings, dinner roundtables and drinks receptions.
  • Across all events responsible for sponsor management, ensuring all deliverables are met and being the main sponsor liaison for all event related activities and deliverables
  • For Awards, managing Judging days end to end. Being the judges liaison, managing the venue, creating the judging briefs, judging packs, judging schedule etc.
  • Venue and delegate liaison - work with the Events Assistant to ensure delegate booking notes are up to date across events
  • Work closely with marketing teams to ensure overall success of the events including helping with website updates, copy checking and design
  • Managing the participants onsite at the events
  • Help collect copy and copy check delegate packs, book of the night, trophies, script etc
  • Creating and maintaining our CRM system (Eventsforce) with the Event Assistant

We’re looking for a highly organised, upbeat and confident event co-ordiantor (or Asssistant) with at least 2 years solid events experience, looking for a great next opportunity to really shine!  You’ll have proven excellent event co-ordination and logistics experience, dealing with venues, delegates, and ideally sponsors/clients.  Highly organised, excellent communication skills, a real team player – good on all the nuts and bolts of event admin (ideally eventsforce, mail merge, google sheets all really useful!). Able to take full ownership of your own smaller events, and take on important elements of larger events, you’ll be the sort of person who enjoys liaising with varied contacts, and would enjoy the wider programme management that comes with co-ordinating the judging elements of awards projects.  Above all you are a great team player, a brilliant event co-ordiantor, who would love to be part of a really excellent team delivering a fantastic and busy events programme!   Key essentials for this great role include:

  • 2+ years previous experience in events
  • Excellent event co-ordination and communication skills – love to be busy and love delivering events!
  • Excellent admin skills, attention to detail
  • Experience across venue and supplier liaison, delegate management, sponsor/client management/communication
  • Eventsforce, mail merge, google sheets – all highly beneficial
  • Would enjoy working in a busy, fast-paced media environment
  • An excellent team player

This is a REALLY great opportunity for a 2nd or 3rd jobber, looking to make 2023 an important year for their career! If your experience matches the key requirements and responsibilities as listed above, and you’re ready to embrace a new and exciting challenge in a great team, please reflect these in your CV and click the “APPLY” now.