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Event Co-ordinator – (Professional Body)


£27-30k DOE + excellent benefits



Corporate/In-house / Association


Job Description

Interviewing now!  Brilliant opportunity to work on a varied programme of events, from conferences, and networking events to black tie dinners!

Small, friendly professional trade Association, working within the property and financial sectors.  They are the central meeting place for industry participants and have created and continue to develop what has become the largest sector conference in Europe as well as a varied events programme – 2 major annual conferences, educational events, networking events, partnership events and black-tie dinners, the majority in the UK.  They are the collective voice of the industry in communicating with policymakers and regulators, the media and interested sector parties.

The head office team is small – so this is a great role for someone who enjoys being involved with lots of aspects of an organisation, and also having lots of member contact outside of the HO.  The role is two-fold – firstly events - you’ll be assisting the MD across all aspects of delivery of their events programme, registration, dealing with sponsors, inventory, designer liaison, on-site registration and co-ordination – and also have complete ownership of your own events for the Young Professional part of the association, working closely with member organisations in developing these, and delivering them logistically, including their annual black tie dinner.  The second part of your role will also extend to assisting the MD and Chairman across all aspects of association business, from website content, supporting finance manager, working to support meetings etc.  This is a fantastic role for someone who really enjoys being at the heart of an organisation, and loves the detail of organising events.

Key Responsibilities:

  • Event Administration and event co-ordination support across full event schedule (supporting MD)
  • Project ownership of Young Professional series of events, including networking and annual Black Tie dinner event, liaising with the core Young Professionals committee
  • Liaise with sponsors and oversee finance etc for all event projects
  • Membership – process membership applications, and produce communications
  • Website and eblasts – responsible for creating and scheduling member communications
  • Support CEO, schedule meetings committees etc, support finance manager, be primary point of contact for vendors, IT support etc
  • Speaker communication, manage presentations, manage delegate materials
  • Manage registration process and answering delegate queries
  • On-site attendance
  • Post event reporting, including invoicing

I’m looking for a flexible, pro-active, bright all rounder.  You’ll have excellent event co-ordination and communication skills, and a proven track record of event co-ordination/administration, including delegate communication.  You’ll have proven experience of working on a varied range of events –- and enjoy the nitty gritty of delivery, and the challenge of dealing with multiple events at one time.  You’re confident dealing with speakers and business delegates and members and enjoy building relationships. Excellent communication skills are key (written and verbal), as are excellent interpersonal and relationship building skills. You’re flexible, hands-on, happy working in a small team, and also would enjoy regular exposure to member organisations and individuals, and supporting the team across all aspects of the organisation..

Key requirements:

  • Ideally 2-4 years experience within an events co-ordination or event administration role including delegate management and communication, working across varied events
  • Experience working within a similar organisation eg professional organisation or membership body would be very useful
  • Excellent IT skills, Excel and Powerpoint essential - numerate
  • Ideally experience of event marketing communications, including experience of mail chimp or similar – and managing member/delegate communications
  • Confident, approachable, ability to cultivate relationships with the team, members and the industry at large
  • Strong time management, attention to detail, ability to use own initiative
  • Strong multi-tasker, able to priortise
  • Excellent attention to detail with an organised and methodical approach
  • Flexible – enjoys busy and varied role

This is an excellent opportunity to join this small friendly team, and work on a busy schedule of events, as well as being a key support to the organisation across all areas.

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the “Apply” button now.  INTERVIEWING NOW SO DON’T MISS OUT … APPLY NOW!