Seeking a B2B Conference & Events Coordinator to handle the speaker logistics, prize-giving awards management & conference programme delivery of a large scale international event in the USA!
London based professional conference organising agency with a team of fun, outgoing and friendly event professionals.
This is a mid to long term contract role starting at the very beginning of 2018 for an Event Coordinator with good all-round B2B conference & event management knowledge and some basic experience of handling speaker logistics including speaker presentations, biogs, hotel & transport requirements, registration, schedules & itineraries and on-the-day documentation.
This role will see you working within a team of 4 (all of whom report to the Head of the Speaker & Program Management Team) on a large scale multi-day international trade conference for the oil & gas sector in the USA early summer 2018 which has thousands of delegate attendees, lots of sponsors & exhibitors and in the region of 450-500 speakers.
This position will be coordinating all speaker activity as well as facilitating the delivery of a busy conference programme with circa 500 international speakers. The speaker management will involve coordinating speaker presentations, poster displays & live demonstrations, handling speaker logistics (producing itineraries & on-the-day documentation and handling their registration, accommodation & transport requirements), collating speaker biogs, photos & final papers and being the main point of contact for speaker queries. The programme coordination & delivery will involve room set-up & AV requirements, coordinating the production of the printed conference collateral, general event related admin & reporting and managing the prize-giving sessions for the conference’s Innovation Awards.
This role will involve being on-site the week before and the week of the event in the USA and will also play a part in the production of the post event report and evaluation summary documents.
You’ll need to have around 2 years’ B2B events experience (ideally working on international events & conferences) and be an enthusiastic team player who can also work independently as required.
You’ll have good all-round event management & logistics skills and some experience in Speaker Management or of working with a high number of international delegates/speakers/clients.
Key skills needed include:-
Candidates need to be willing to travel internationally for the conference (approx. 2 weeks on site) and must have a bright, bubby & friendly personality and a proactive and detailed approach.
To apply for this job you must be available to interview this side of Xmas and be able to start a new role on Tuesday 2ndJanuary 2018.
If you’re an Event Coordinator with B2B conference & events experience and some good basic speaker management skills and you’re looking for a brand new job with international travel to launch your career to the next level in 2018 then this could be the perfect contract for you!
If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click “Apply” now.