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Senior Event Project Manager – (global incentive programme)


£37K - £50K





Job Description

Fabulous opportunity for a Senior Event Project Manager to take the lead on an annual incentive programme for a highly prestigious global brand at this creative, established and highly regarded agency.

The Agency
Central London, leading global creative agency – you’ll be joining one of their dedicated Account teams working on a well-known global brand.  Alongside a fantastic programme of varied brand and experiential work for this client, the agency team develop and deliver a programme of inspirational incentive programmes, which recognise and reward individuals who have delivered exceptional results, to inspire and motivate their global employee base – and give those who achieve this, a once in a lifetime experience.

The Role
As Senior Project Manager, working with a team of 4, you’ll be responsible for leading the development and delivery of the core elements of the annual incentive programme including an Awards Dinner and a Welcome event.  This is a really high-profile programme for the organisation – a week long reward programme, with 300 participants coming from all corners of the world.  The role will be integral to the successful delivery of the 2020 event (Beijing) and developing the programme for 2021 and 2022.   The project will be full end to end, from initial communications and delegate management, through to travel/transfers, and the delivery of an amazing week of special and unique experiences.
Your key responsibilities will include:

  • Senior PM for development of concepts/proposals, and for delivery of annual incentive
  • Project Management – lead the development and delivery of incentive programme, budgets, timelines
  • Event planning and programming – developing briefs, project timelines, managing resourcing and budgets for parts of the programme
  • Lead a team comprising of logistics, creative, production and third party suppliers (dmcs, hotel, hospitality, entertainment, transport, staffing)
  • Attend client meetings, present regular updates
  • Develop and integrate understanding of the client brand and programme objectives
  • Plan and oversee site visits
  • Contracting and managing of venues and suppliers
  • Working with HSSE and production leads to ensure all H&S standards and guidelines met
  • Client relationship management – develop relationship, reporting, present budgets and proposals
  • Financial management – including regular internal and client reporting

The Candidate
You’ll be an experienced Senior Event Project Manager, with a track record of delivering international events, ideally including incentives and working with large budgets.  You’ll ideally have an agency background, and be used to working end to end from creative proposal development through to production and logistics. You will have good on-site experience, be an excellent communicator and team leader plus have exceptional client handling skills. 
Key requirements:

  • Significant experience managing and delivering global events – ideally including incentive events – ideally agency side – used to working with hotels, venues, caterers, entertainers etc
  • Experience of managing internal specialist teams on project delivery including creative, logistics, and production management
  • Able to produce and present client proposals, timelines, budgets, schedules and itineraries
  • Thorough understanding of delegate management systems
  • Extensive experience of 3rd party supplier management, eg international DMCs, Venues
  • Good knowledge of events industry, new trends and suppliers (venues, entertainers, catering etc)
  • Excellent communicator – highly motivated – flexible – excellent attention to detail – great team lead
  • Knowledge of creative production useful
  • Able to travel for periods of up to 2 weeks at a time

This role would suit a highly organised and creative Event Manager or Senior Event Manager, who has a track record of working on international events, ideally incentives, is very strong on logistics management, but also a very good project manager, who can manage and direct internal resources (creative, production) and external suppliers (hotels, dmcs, transport), as well as having exceptionally good client management skills – and of course great at managing complex budgets!  You’ll be used to working from proposal to delivery, and enjoy working at the top end of your field.

This is a great opportunity to be part of a fantastic team and agency!  Click ‘Apply’ now for your chance to join them!