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Event Co-ordinator (logistics) - Leading Creative Agency – FTC


£23-27k DOE





Job Description

Fantastic opportunity for a bright and admin savvy event junior looking for next step in live events and incentives – leading agency!

Award-winning, independent creative experiential agency with an unrivalled creative reputation for delivering exceptional live events and experiences worldwide for their hugely impressive client base. This role is working within the logistics team on a global incentive programme/event for one of their major clients.

Working in the core event logistics team dedicated to this global client, you will be an integral part to the delivery of an ongoing programme of incentive programmes and events.  The client runs an on-going global employee rewards and recognition programme – with the pinnacle of this a wonderful incentive event/trip featuring the most unique of bespoke experiences, rewarding their top global employees. You will be supporting the Communications/Hotel Management team on varied event co-ordination tasks for the project  - from guest registration, to booking flights, hotel management and on-site ‘hands on’ event management, whilst maintaining and building client relationships with client stakeholders throughout. (Ideally asap start but will wait til January - 12 month initial fixed term contract)

Responsibilities include, in support of the hotel and guest communications team:

  • Data management for registration, guest travel and hotel management
  • Create guest communications, joining instructions and generating reports, produce group and personalised itineraries
  • Responding to guest queries via the registration inbox
  • Generally assisting the team delivering the incentive programme
  • Support system setup and integration – hardware and software
  • Attend supplier presentations and fam trips – report back on these
  • Liaise with design, production and suppliers developing project timelines
  • Assist in the production of project schedules and budgets
  • Onsite ‘hands on’ event delivery

About You:
You’ll ideally have experience of working within events, exhibitions, registration, hotels, venues, caterers, transportation, entertainers or similar related to the role.  You will enjoy working with data (guest information, flight details etc), are super organised, with excellent attention to detail and an ability to prioritise work and deliver under pressure.  You have great communication skills, are a good relationship builder and are always open and adaptable to new challenges.  Languages are a bonus to! The right candidate will bring:

  • Excellent communication and IT skills
  • Some events experience – ideally experienced in delegate registration or similar
  • Ideally some experience handling guest communications and logistics
  • Strong interpersonal and negotiation skills –  and good to deal with, customer/guest focussed
  • Motivated and adaptable team player
  • Good at writing contact reports and project notes plus briefs for internal teams
  • Good with PowerPoint, Microsoft Word and Excel
  • Fluency in additional European Languages would be a significant benefit
  • Can do attitude, enthusiastic, motivated and fun to work with
  • Passionate about events – would enjoy working in a buzzy and busy agency environment

This is a brilliant opportunity to work as part of an amazing team on some really amazing events!  This role would give you fantastic experience with a leading agency …. FTC – 12 months.

If your experience and ambitions match these requirements, then please click ‘APPLY’ to send us your CV, as recruiting NOW!