Events & Communications Coordinator – (In-house / Corporate)

Job Description

Are you a highly organized, proactive Events Coordinator with excellent communications skills and good copy-writing ability? Would you enjoy a role that sees you involved in all aspects of your own events – from stakeholder briefing, to marketing communications and event delivery? This new role at this sector-leading global corporate is an excellent opportunity in a great team!

Market leader in their sector, this international company offer their global clients consultancy, expertise and services within their specialist sector - backed by dedicated support from their in-house teams in London, Hong Kong, New York and Sydney - with c. 100 in their London office across client management and research. The Events team play a key role in developing and delivering a varied programme of client, industry and internal events sitting at the heart of all they do - and as Coordinator you’ll work closely with the supportive Event Manager and be given full ownership for your own events and aligned communications activities.

This is a really well rounded role, sitting at the heart of their event communications programme – you’ll work across a wide range of events, dealing direct with the internal stakeholder, to ensure events meet their objectives. Events are key in ensuring their global presence and maintaining their industry leading position – these include client receptions & hospitality, information forums and briefings, their presence at sector industry events and exhibitions, webinars, kick off meetings, and their annual conference, and internal events include their xmas party! Your role will cover all aspects of the event, both the event logistics, and the event development and marketing communications, team liaison and briefings – f2f and virtual. Events are global, but you would only attend UK events, though working closely with their global local offices, designing, setting up overseas events and briefing those teams. Responsibilities include:

  • Working closely with the Event Manager to deliver a successful programme of Events
  • Take ownership of your own events from internal briefing to delivery, working on the communications for the event, as well as the event delivery
  • Manage event promotion/marketing activities for the event
  • Stakeholder and team liaison and briefings
  • Event logistics – end to end (delegate registration/communications, venue and supplier liaison, speaker liaison, all pre-event planning)
  • Venue research, contract negotiation, logistical co-ordination (including set up, catering, AV requirements etc)
  • On-site management of in-house events, and assisting on London events on-site
  • Webinars – co-ordinate and produce webinars programme – manage Speakers and Q&A
  • Preparing briefings for colleagues and delivering handovers for colleagues running events externally/abroad - preparing course/event documentation and materials
  • Review and reporting on event results/feedback

You’ll have a minimum of 2-3 years events experience, and have excellent communication and co-ordination skills, good writing ability, ideally some experience of marketing/communications, and a track record of delivering varied events. You’re a proven team player, conscientious and someone who has a natural pride in high standards of delivery, you’ll have had previous experience in an event co-ordination role. Alongside experience of events from start to finish (ideally including client briefings, internal events, exhibition stands, client and industry events (mix of hospitality and information) you’ll ideally have wider marketing and comms experience and a keen interest in how events sit within wider company context and objectives

  • Previous experience co-ordinating events end to end  (ideally varied corporate events)
  • Able to work in a face-paced corporate environment, across multiple projects simultaneously
  • Good writing ability, a solid understanding/experience of event communications & marketing
  • Good at interacting with clients/stakeholders, delegates and suppliers (excellent client service and stakeholder management)
  • Experience of coordinating event logistics, venue research & management, suppliers etc
  • Excellent communication skills 
  • Able to manage own workload, enjoys ownership, pro-active, strong pride in delivering to high standards
  • Excellent communicator, good at keep all relevant internal parties involved and updated, conscientious, enjoy working in a team environment

Lovely team – successful global company - great role!  – if you tick the boxes and are looking for a role that gives you more than just event logistics … and have great communications and good writing skills to use … click “APPLY” now – for this excellent next job!