Office Manager/PA (DMC /events agency – French Speaking)

Job Description

A fabulous role for a bright, enthusiastic and organised PA/Office Manager wanting to join a vibrant, French speaking London events agency!

The Company
Small, bright and upbeat London-based agency provides Destination Management and Special Event Services for international incentive and corporate meetings in London and the UK, for a range of exciting French clients, from L’Oreal, to Audi, BNP and La Poste.  They offer a full end to end service providing bespoke event solutions for groups from 10 to 1,500, with a fabulous client list which includes some great brands from beauty, to finance to automotive. 

The Role

A diverse role supporting this fast-paced team with daily office management, marketing and community management, and bookkeeping. As the Office Manager, you will assist with all administration, travel and logistics, and finance needs as required. You will need to have a good understanding of bookkeeping software and P&L spreadsheets. I am looking for a confident writer who is fluent in both French and English, as you’ll also have responsibility for a quarterly client newsletter and social media.

Your main responsibilities will include:

  • Bookkeeping duties using software Xero and payroll support
  • Liaise with accountants to organise payments, receipts and reconciliations
  • Office administration including answering the phone, IT, post, suppliers and offer logistical support on all travel, bookings and client requests
  • Develop and maintain office administrative systems
  • Diary management, prepare documents, supplier appointments and showrounds
  • Maintain and update company database of clients and suppliers
  • Research new venues, activities and suppliers to present to the team
  • Write a monthly newsletter, manage social media accounts and website blog

About You

You will be a motivated self-starter who can remain calm in a busy environment. You will need to be a fluent French speaker with excellent admin skills and experience working extensively on excel (P&L statements) and using bookkeeping software. A team player who is flexible and willing to jump in and assist wherever needed.

Key Requirements:

  • Fluent in both written and spoken French and English
  • 2-3 years’ work experience ideally in an Office Management / PA role or similar
  • Some bookkeeping and/or finance experience
  • Strong communication and writing skills
  • Strong IT skills to provide support to the team
  • Must be flexible with working hours (occasional evening work may be necessary)

If you want to join a fun and energetic team and your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click “Apply” now.