Events Assistant - (association)

Job Description

Great team player with excellent admin skills, keen to be part of a busy events team? – this fabulous role supporting the Events team of a leading professional association could be perfect for you!

Organisation:
Prestigious professional membership association within the medical profession – promotes and advances education, research and communication within it’s specialist field.  And has a busy events programme for it's UK-wide membership to support this.

Role
You’ll be working in an events team of 7, who deliver over 60 events each year.  It is the most junior member of the team, and you’ll be supporting on general admin, event admin, and database delegate management.  You’ll be involved in all aspects of event support through the event cycle, from delegate bookings, event admin, evaluation, including meet and greet at member events on-site.  It’s a sociable team, who support each other in delivering an excellent programme of events for their professional members.   The role is for perfect for someone taking their first steps in the events world, who loves organizing, with proven strong admin skills and ideally previous experience working on databases.
Responsibilities include:

  • Support the events team organize and deliver their busy programme of events
  • Deal with telephone and email enquiries relating to meetings, seminars and events
  • Delegate correspondence, and delegate bookings/registration
  • Produce and maintain financial records of bookings
  • Prepare all delegate and exhibitor materials (badges, lists, handouts)
  • Liaise with organisers and speakers, organize their travel
  • On the day onsite seminar co-ordination
  • Keep website up to date with event information

You:
You’ll be a bright, keen team player with excellent communication skills, very solid admin skills, who enjoys being busy, juggling tasks, dealing with varied people – and looking to work in a team atmosphere, with lots of things to do!  You’ll have some previous work experience (min 12 months) with emphasis on administrative tasks, and experience of working on databases – and above all be looking to join and learn from a great team. 

  • Educated to A-level minimum, or equivalent
  • Minimum 12 months previous work experience within an office-based role – ideally within events
  • Excellent administration skills, strong IT skills, sound knowledge of MS Office applications
  • Confident user of database and internet
  • Presentable, confident, supportive team player
  • Thorough, excellent attention to detail
  • Quick to learn with particular attention to detail, quality and set deadlines
  • Enthusiastic, and able to work as part of a team
  • Good oral and written communication skills and an excellent telephone manner

Lovely team – great role – if you tick the boxes with your enthusiastic approach, eye for detail and great admin skills – “Apply” now, as interviewing soon!