Fantastic role with international travel for a Senior Event Coordinator or Event Manager with experience of handling complex hotel & accommodation logistics (international B2B large-scale conferences & events)!
Well established London PCO who deliver large scale 4-5 day global conferences for the energy and oil & gas sectors. London office and friendly and fun team.
This Accommodation Manager role will see you managing all the accommodation requirements & logistics for 2 large scale international trade conferences (one in the USA and the other in Asia) for the energy sector (both events are 4-5 day global conferences with circa 10,000 delegates, 300+ exhibitors and 70 different speaker sessions).
Management of the accommodation (conference “housing”) will include hotel sourcing, room-block booking & staggered release dates, contract negotiation and on-going liaison and relationship management with the contracted hotels & accommodation providers as well as the processing of accommodation requirements from delegates/speakers/exhibitors, managing the accommodation booking system (Events Airsoftware), monitoring accommodation requirements & bookings in general, on-site accommodation management and producing the necessary updates and reports.
You will go on-site to both events and will also be undertaking site visits, venue/hotel inspections and accommodation supplier meetings all of which will be overseas so there will be a lot of travel included in this role. The position will also involve liaising heavily with hotels & accommodation suppliers in China and as such the postholder will need to be fluent in Mandarin (written & spoken).
This role will report into the overall Project Manager and will also involve working closely with the Registration Manager. There will also be a Housing/Accommodation Assistant to support.
You’ll be a Senior Event Coordinator or Event Manager with a minimum of 2 years’ commercial conferencing and event management experience who has worked on large scale B2B international conferences and expos (in excess of 1000 delegates) with complex logistics.
To apply for this role you MUST be bi-lingual (English & Mandarin) and you MUST have worked on the accommodation (conference “housing”) requirements for large scale events including hotel sourcing, room-block booking & staggered release dates, contract negotiation, on-going liaison with the contracted hotels/accommodation providers as well as the processing of accommodation requirements from delegates/speakers/exhibitors, managing the accommodation booking system (Events Airsoftware), monitoring accommodation requirements & bookings in general, on-site accommodation management and producing the necessary updates and reports.
You’ll need to be a super organised person (a logistics whizz!) with amazing attention to detail who is systems & processes focused but is also good at liaising with suppliers, venues, hotels and stakeholders (phone/email and face-to-face).
A “nice to have” would be experience within oil & gas sector but this isn’t essential.
From a personality point of view you’ll be proactive, professional and hardworking and will have a naturally bright, bubby, friendly and enthusiastic personality.
If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click “Apply” now.