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Conference Team Assistant – (major international event)


£21-26k (includes bonus)



Corporate/In-house / Association


Job Description

Great opportunity for junior event professional looking to grow experience a brilliant 10 month contract to get your teeth into in 2018 - working in the conference team on major international event.

Prestigious body working within the media production and broadcast sector.  They stage the major annual industry flagship event – it’s huge!  Attracts an international audience of 55,000 attendees, over 1,500 exhibitors – and features all the key “thought leaders” and senior professionals in the industry.  And this is where you come in…

You’ll be joining the experienced team who deliver this major international event, and specifically you will be supporting the Conference team – they look after all the main speakers and VIPs attending – to ensure they have the best of the best attending, and looking after them both pre-event and on-site, as well as ensuring that the content that they deliver is on track.  You’ll be giving admin and general support to the acquisition and delivery of the 350+ expert speakers and VIP delegates attending this event.  So a really important role, requiring great organisational and communication skills, able to multi-task, and fabulous attention to detail.

Responsibilities include:

  • Supporting the Speaker acquisition process, data collection and management of speaker details
  • Organise planning and content meetings, (via Doodle) , booking meeting rooms, taking and circulating acton points to relevant teams
  • Manage the Content team’s database of key contacts, and research names to contact to be at the event
  • Data base management - ensuring all Speaker and Chair details are collated, uptodate, and relevant communications dispatched and received to schedule
  • Update relevant sections of website
  • Liaise and co-ordinate the marketing content news releases and for social media promotion
  • Support the content team with speaker management on-site

You’ll have a minimum one year admin or events experience (nb this is not an entry level role), great admin skills, co-ordination, communication skills – able to deal with varied contacts including external senior level speakers.  You love organising, managing the big picture and the small detail – you love working in a team, have a real sense of customer service – and are looking for a fab event role to immerse yourself in for 2018! Ideally you've done some speaker management before, or similar activity dealing with mulitple contacts and lots of information - and loved it!

Key requirements:

  • Event or administration experience of at least one year (this is not an entry level role)
  • Excellent IT skills, and experience using MS Excel, Word, Mail merge and CRM databases
  • Excellent communication skills, supported by first class customer service skills
  • Excellent co-ordination skills, supported by top attention to detail
  • Excellent interpersonal skills, able to liaise with senior executives and speakers from across the globe
  • Ability to work under pressure, prioritise, manage tasks with conflicting deadlines with the ability to multi-task with a high output

This is a great role joining a really professional team, and working on a major international event – would suit a junior event professional with some experience, but looking to get their teeth into working on a massive event!  If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the “Apply” now.