Conferences and Membership Coordinator

Job Description

Looking for an extremely personable and super-organised Events Co-ordinator to join a professional association working on a busy schedule of varied business events. 

THE COMPANY
Highly regarded membership organisation within the financial sector who have an events team of four who deliver a busy schedule of events for their members including Conferences and Symposia (mostly London for 20-200 pax) as well as their annual flagship event held internationally for 800 pax.

THE ROLE
This is a 1 year contract that will see you join an events team of 4, and be individually responsible for running assigned conferences from start to finish, and work on larger events as part of the team. You’ll be involved in full end-to-end event management, including delegate registration and communication, speaker liaison, venue & supplier coordination (catering, AV/tech etc), on-site event management, and assisting other team members with conference preparation and providing ad hoc support to the team’s Assistant Director. The role requires the ability to prioritise and to work with speed and accuracy in the build-up and running of events.  You’ll also be responsible for assisting in the acquisition of new members and dealing with member services and queries.

Key Responsibilities are to manage your own events as allocated by the Assistant Director, from planning stages through to on-site management which will include:-

  • Liaise with relevant policy staff to finalise agenda/identify speakers
  • Invite and liaise with speakers, brief panel speakers
  • Respond to speaker and delegate queries
  • Update Website with event information
  • Delegate management
  • All pre-event admin, production delegate packs, registration lists etc
  • Co-ordinate with venue for all F&B, layout and AV requirements
  • Run/manage events on-site
  • Summarise delegate and speaker feedback, and report
  • Post-event admin
  • General membership activities – answering basic queries, sending out materials etc

THE CANDIDATE
You have at least 2-3 full years’ events experience, ideally gained within a professional services, financial and/or association environment.  You’ll be pro-active, well-organised and a great team player, very personable with excellent interpersonal skills, and proven solid event co-ordination skills and experience.

Key requirements:

  • 2-3 years’ event experience (ideally gained within a financial institution or professional services environment or an association / membership organisation)
  • Educated to degree level or equivalent
  • Experience of end to end event management
  • Excellent interpersonal skills, and communication skills (written and spoken)
  • Good IT skills – powerpoint, excel, word, and database skills
  • Great attention to detail, good proof reader
  • Highly organised, able to multi-task
  • Strong team player, and also able to work autonomously
  • Experience working on-site at events
  • Quick learner, pro-active, able to pre-empt situations

This is a brilliant opportunity to join a busy team, and work on a busy schedule of events within the financial sector … great role for an events co-ordinator looking to get more exposure to the financial sector.

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the “Apply” button now.